Administrative Assistant

Job Description

*This is not a job at ForceBrands*

*This is a 16-hour ongoing contract opportunity*

Responsibilities:

\n
• Oversee the day-to-day operations of a 10–14 person office
\n
• Ensure a professional, efficient, and well-organized work environment that supports employee productivity and business objectives.
\n
• Coordinate and manage office logistics, including scheduling team meetings, leadership meetings, and Board meetings, while ensuring meeting materials, facilities, and related administrative needs are effectively supported
\n
• Oversee the procurement and management of office supplies, food and beverage services, and other workplace resources to maintain a positive employee and visitor experience
\n
• Lead and support small-scale projects focused on improving office operations, processes, and overall workplace efficiency
\n
• Primary point of contact for office-related vendors, managing relationships with third-party service providers, including cleaning, parking, and other facility services
\n
• Serve as the liaison with the office landlord regarding building-related matters
\n

Qualifications

\n
• At least 3+ years of applicable experience
\n
• Experience supporting C-Suite is required
\n
• Experience with Outlook 365, Teams, OneNote, etc. and Expensify a plus but not required
\n
• Soft skills: proactive, effective decision making skills, can act unsupervised, flexible
\n

Success in this role requires exceptional communication skills both verbal and written, high caliber organizational skills, attention to detail, proactive problem-solving, and the ability to effectively manage multiple priorities in a dynamic business environment.