Administrative Assistant/Clerk

Job Description

Job Description

Required Skills & Experience

-1-3 years' experience in an admin role

-Extensive experience working with vendors

-Experience with Sharepoint, MS teams

-Experience with payroll functions

-Experience working in a construction or subcontracting field

-No degree

Job Description

• Strong organizational skills with attention to detail

• Ability to be flexible and adaptable in a variety of situations

• Welcome Visitors by greeting them, in person or on the phone

• Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors

• Proficiency in the use of office technology & software (CMiC, SharePoint, Microsoft Teams, Microsoft Office Suite, Adobe, etc.)

• Answer all phone calls and transfer appropriately for assigned projects

• Keep updated all Baltimore

• Distribute all incoming mail/packages and prepare all outgoing mail, coordinate with UPS or FedEx for pickups

• Check the office voicemail and fax inbox

• Assist with conference and huddle room scheduling

• Maintain office breakroom

• Ensure that common areas are organized and operational; front desk area, conference rooms, copy/kitchen areas and the I.T. Room

• Keep office supplies stocked - taking inventory/ordering supplies

• Assist with general office invoices including coding and processing

• Timecard entry in payroll system via CMiC

• Assist with coordination of office charitable efforts, maintaining schedule, notifying volunteers, coordinating with venues