Receptionist

Job Description

Job Description

RumbergerKirk is looking for a receptionist to join its Tampa office! We are looking for a highly self-motivated candidate, who is willing to learn and thrive in a fast-paced environment. As our receptionist, you will serve as the firm's ambassador and be the first impression for clients, guests and visitors. This role encompasses a variety of client services and administrative duties.

What you'll do

• Answer incoming calls, screen, direct callers to appropriate attorneys and staff, and deliver timely and accurate messages.
• Welcome and assist clients, guests, attorneys, and vendors.
• Provide callers with information regarding office address(es), directions to firm locations, website information, fax numbers, etc.
• Update phone extension list, firm employee roster and directory of all offices.
• Validate parking tickets for approved clients and visitors.
• Oversee scheduling use of conference rooms for meetings, depositions, mediations, luncheons, visiting attorneys, etc.
• Assist other Office Services members with set-up and clean-up of conference rooms and kitchens.
• Track and send out daily absentee list.
• Contact property manager regarding maintenance requests (coordinating with Operations Support Specialist), as well as manage select vendors related to the front desk and lobby area.
• Back up other Office Services members when they are out of the office.
• Assist attorneys, managers, paralegals, and other staff with other miscellaneous projects. Examples: opening files; filings in State and Federal Courts; updating files for court hearings; inputting attorneys' time as time allows.
• Assist in closed file process.

What We're Looking For

• High School Diploma or Equivalent. Some college preferred.
• Ability to remain courteous and professional at all times.
• Team player.
• Ability to operate switchboard and computer.
• Advanced technology experience with Microsoft Outlook, Word and Excel.
• Creative problem-solving.
• Ability to work independently without constant supervision.
• Ability to communicate clearly and effectively.
• Ability to hear average or normal conversations.
• Ability to press buttons and dial the telephone.
• Ability to partake in repetitive motions: Movements frequently and regularly required using the arms, wrists, hands, and/or fingers.
• Average visual acuteness to inspect documents and operate office machinery.
• Ability to sit for long periods of time. Ability to lift and move boxes.

Why you'll love it here

You’ll be part of a collegial, professional environment where your insights are valued. We offer stability, collaboration, and a workplace where you can contribute and succeed while working for a firm that takes pride in both its people and its practice.