Executive Assistant & Office Assistant

A well-established private equity firm is seeking an experienced, polished, and highly organized Executive Assistant & Office Assistant to support senior leadership in its Midtown Manhattan office. This is an exciting opportunity for an adaptable administrative professional who enjoys a hands-on role balancing high-level executive support with broader office operations.

Position: Executive Assistant & Office Assistant

Location: Midtown Manhattan (Madison Avenue & 57th Street)

Schedule: Monday–Friday, 8:30 AM–6:00 PM (fully onsite)

Compensation: $100,000–$120,000 base salary + discretionary bonus

Responsibilities Include:

• Provide comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, and ad hoc projects.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare and process expense reports through Concur, including receipt collection and expense allocations.
• Maintain executive contacts in Outlook and the firm's CRM system.
• Anticipate executive needs, proactively manage competing priorities, and identify potential scheduling or logistical conflicts.
• Maintain regular communication with executives and the broader administrative team to ensure seamless coverage.
• Assist with office management and daily operations, including conference room scheduling, meeting setup, and breakdown.
• Coordinate catering and meal arrangements, office events, and special projects.
• Assist with office supply and kitchen inventory, ordering, and general office upkeep.
• Support administrative team coverage, employee onboarding, and the development of office procedures and operational policies.

Ideal Candidate:

• Bachelor's degree required.
• 3–5 years of professional experience, ideally in an Executive Assistant or administrative capacity within financial services.
• Experience supporting senior-level executives in a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, attention to detail, and follow-through.
• Strong judgment and discretion when handling confidential business and personal information.
• Proactive, resourceful, and able to anticipate needs while managing competing priorities.
• Collaborative team player who enjoys balancing executive support with hands-on office operations.
• Excellent communication and interpersonal skills, with the ability to interact confidently with senior executives and external stakeholders.