Secretary

Job Title

Located in beautiful southeast Arizona, Sierra Vista Unified School District is seeking passionate, dedicated individuals to join our PreK-12 team!

Qualifications:

High school diploma or equivalent

Working knowledge of computer word-processing and Microsoft Office applications, and Google

Minimum of two years' experience in related area performing secretarial or general office work in an office with considerable public contact, or an equivalent combination of experience, education and/or training that demonstrates the desired knowledge, skills and abilities

Ability to obtain a valid Arizona IVP Fingerprint Clearance Card

Knowledge, Skills and Abilities:

Ability to demonstrate leadership and organizational skills

Strong internal and external communication skills, both oral and written

Ability to follow written and/or oral instructions

Ability to demonstrate interpersonal and problem-solving skills

Ability to maintain accurate records and reports

Ability to use computers for email communications, word processing, data management and other assigned tasks as related to the position

Ability to apply common sense understanding to solve practical problems and deal with a variety of situations

Ability to interact cooperatively and courteously with staff, students, parents, and community

Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level

Ability to understand and maintain students' and parents' rights to confidentiality and not violate those rights; nor discuss students in inappropriate places or with anyone not in direct contact with such individual students

Ensure information obtained through the course of duties associated with this position, is held in the highest of confidentiality

Perform all duties in accordance with Federal and State laws, district procedures, and Board policies; including mandatory reporting procedures

Primary Duties and Responsibilities:

Meet regularly with the Administrators in Curriculum to develop and prioritize work projects

Maintain a schedule of appointments, arranges conferences/interviews, travel arrangements and/or hotel accommodations, maintain appointment calendars and schedules, process incoming correspondence and mail

Take and transcribe dictation of various types, including correspondence, reports, notices, recommendations, and may attend meetings in the role of recorder

Obtain, gather, organize, analyze, and maintain departmental data and records, including curriculum, assessment, instructional technology, and professional learning information, and prepare reports for district, state, and federal reporting requirements

Assist in a wide variety of confidential, administrative and secretarial support to the assigned District Office Administrators/Supervisors/Specialist

Including but not limited to placing and receiving telephone calls, greeting customers and screening unexpected callers in accordance with a predetermined policy

Refer non-job specific inquiries to appropriate departments

Maintain a regular filing system, and a set of locked confidential files, and maintain and process incoming correspondence, documents and materials as instructed and for the purpose of disseminating information to appropriate parties, handle leave requests, and set up conferences

Process maintenance and purchase requisition orders

Maintain departmental documents, files, budgets, records, digital databases, and online management systems to ensure accurate, current, and accessible information related to curriculum, instructional resources, grants, professional development, and employee records

Compose complex documents (e.g., correspondence, reports, information brochures, presentations, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.

Evaluate situations (e.g., involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution

Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

Maintain and update district curriculum, assessment, instructional technology, and professional learning platforms by creating and managing user accounts, maintaining staff and student access, updating organizational structures, troubleshooting basic user issues, and coordinating with vendors and district technology staff as needed

Coordinate and maintain the district's professional learning management system by creating training events, enrolling participants, tracking attendance, monitoring required trainings, maintaining professional development transcripts, generating reports, and assisting administrators with compliance documentation

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms, sit, stand, walk, stoop, and bend as necessary. The employee may lift, carry, push, pull, or otherwise move objects weighing a minimum of 10 pounds and could occasionally lift or move up to 20 pounds. The employee will read correspondence and computer screens, and use the telephone.

Work Environment:

Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with parents, students, staff and the public.

Organizational Relationships:

The Curriculum Secretary (District Office) reports to the assigned District Office Administrator/Supervisors/Specialist. The Curriculum Secretary (District Office) will interact cooperatively with all other staff positions. All elements of good human relations will be practiced.

Terms of Employment:

Initial Wage Placement Plan: Starting at $15.35 Per Hour

Work Year: 12 Months / 8 hours per day

Benefits:

SVUSD offers a competitive benefits package that includes health, dental, vision, and supplemental insurance options available at an additional cost to employees. Benefits also include paid leave, paid holidays, paid life insurance, and an equal contribution to the Arizona State Retirement plan.

For more details, please visit the Join Our Team and Benefits web pages.

For further information, contact Human Resources - 515-2760 or View email address on click.appcast.io

Non-Discrimination/Equal Opportunity Employer:

The Sierra Vista Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. The Sierra Vista Unified School District also does not discriminate in its hiring or employment practices. Inquiries may be directed to the Title IX Coordinator or the Section 504/ADA Coordinator at 3305 E. Fry Blvd., Sierra Vista AZ, 85635 or View phone number on click.appcast.io.