Payroll Coordinator

Hours: Full Time - 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

The Department of Design & Construction, Human Resources and Staff Development seeks a highly motivated individual to serve as the Payroll Coordinator, reporting to the Executive Director. The selected candidate will assist with bi-weekly payroll such as detailed review of various reports in RMDS and Pi including the 160, 161, 700 and 320 and the utilization of employee level approval/holds, stop payments, reversals, manual offsets, and recoupments; reconcile and respond to payroll inquiries. Prepare the biweekly summary of payroll and send to the Office of Payroll Administration (OPA) for approval and release of payroll; pick up of bi-weekly paychecks at OPA, sort and distribute paychecks and stubs; generate or approve all payments (Supplemental, Retroactive, One-time); run and review pay-to-pay biweekly reports; process commuter benefits, direct deposits, and 529 applications; assist with the processing of quarterly differentials, worker’s compensation claims, review and process license reimbursement in Pi. Assist with the preparation of managerial lump sum and quarterly differentials/additions to gross; and coordinate with Personnel and Timekeeping Units to ensure accuracy of all paychecks and handle special projects as needed.

Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at:

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Candidate must demonstrate interpersonal, diplomacy, reliability, and organizational skills. Proficient in Microsoft Office applications, particularly Excel. Can handle confidential and sensitive matters with discretion. Knowledge of Payroll Operations. Knowledge of New York City payroll applications such as Pi, CHRMS, PMS, and NYCAPS and RMDS, is a plus.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.