Payroll Specialist

Payroll SpecialistCosta Mesa, CA, US On-site Vaco $USD 31.25 - 43.25 C2h Payroll Specialist (Onsite – Costa Mesa with Hybrid Flexibility) Are you looking for a collaborative environment with a team that values hard work, accountability, and growth? This is an opportunity to become a key contributor within a growing department. We are seeking a high-ownership Payroll Specialist to take full responsibility for payroll accuracy, compliance, and execution across a multi-state workforce. This role is critical in ensuring employees are paid accurately and on time while maintaining compliance and minimizing risk. This is a great fit for someone who is detail-oriented, systems-minded, and thrives in a fast-paced, evolving environment.Responsibilities:Bi-weekly payroll processingManage multi-state payroll compliance, tax, and risk managementAudit timesheets to ensure accuracy and data integrityOversee 401(k) and benefit deductions, including reporting and auditsSupport payroll system improvements and transitionsServe as the primary point of contact for payroll-related questionsAssist with ad hoc projects as assigned by HR leadershipRequired Qualifications:3 years of payroll experience (100–300 employees preferred)Experience with multi-state payroll processingStrong knowledge of federal and state labor laws (CA required)Hands-on experience with ADP Workforce Now (required)Experience supporting 401(k) administration through payrollHigh attention to detail and ability to manage multiple deadlinesStrong problem-solving and communication skillsProficiency in Microsoft 365, especially Excel (audits, reconciliations, reporting)Ability to handle confidential information with discretionExperience with prevailing wage and union environmentsPreferred Qualifications:Degree in Accounting, Finance, or related fieldFPC or CPP certificationDetermining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.