Director of Special Events

Job Description

Job Description

ABOUT PROJECT HEALTHY MINDS

Project Healthy Minds is a mental health tech non-profit startup. We are pioneering a first-of-its-kind model: applying technology to address one of the biggest social issues of our time: the growing mental health crisis. We believe in a simple but profound idea: that it should be as easy to find mental health services as it is to book a flight or a restaurant reservation. That's why we're building the world’s first digital marketplace for finding mental health services that are right for you.

To do that, we work with some of the most inspiring and influential leaders in America - business titans, tech entrepreneurs, clinicians and scientists, musicians, artists, athletes, media stars, policymakers, and more - because we believe that the world's most complex challenges require interdisciplinary teams and solutions.

We are backed by a powerhouse of industry-leading Board of Directors and Advisory Council Members who are passionate, hands-on, and dive into the important work with us.

Learn more at projecthealthyminds.com and @projecthealthyminds on social.

ABOUT THE ROLE

WHAT WE’RE LOOKING FOR:

We’re hiring a Director of Special Events who will set and execute a category-redefining vision for Project Healthy Minds’ events slate and lead all fundraising events at Project Healthy Minds.

This leader should have four superpowers:

• An extraordinary level of creativity and experience conceptualizing and producing outside-the-box, elevated events.

• The production chops to make a Coachella production manager blush – someone who intuitively understands production specs and labor needs, has a deep network of vendor relationships and knows how to negotiate and manage vendors, knows all of the different shapes of venue deals and just as importantly, knows how to work with venues, and has the leadership qualities to lead a multi-stakeholder process for signature events and ensure the production of our events is world-class.

•  Exquisite taste and editorial brilliance to curate the right topics, speakers, and participants to ensure Project Healthy Minds events are some of the most intellectually interesting events around.

• An unmatched strategic, fundraising mindset to ensure that all of our events inspire individual donors and corporate partners to philanthropically support the mission of the non-profit.

This role will report into the VP of Development, will work very closely with the Founder & CEO, and will serve as a leader working cross-functionally with other members of the Development and Creative teams to conceive and execute groundbreaking events.

HOW YOU’LL CONTRIBUTE:

• Set the strategic vision and roadmap for the Project Healthy Minds fundraising events strategy – from culture-driven fundraisers (e.g. our annual gala) to intimate, VIP events.

• Lead the strategy for each Project Healthy Minds fundraising event – setting the programming, editorial, and talent vision, shaping the creative direction (with the Head of Creative), developing the fundraising strategy, creating the production and staffing plans, etc.

• Drive the execution of all event production elements end-to-end in a hands-on manner – providing strong day-to-day leadership to all internal stakeholders, external vendors, and venue partners.

• Lead all vendor and venue relations – from sourcing to negotiation to management to reporting.

• Quarterback the process for securing talent for all events – working in close partnership with the CEO, the VP of Development, Board of Directors, internal staff, and other key VIP partners/friends to Project Healthy Minds.

• Create detailed end-to-end planning timelines for events and run the process to ensure best-in-class execution across the team.

• Own the P&L for all events.

• Oversee the creation of all event materials (e.g. digital experiences, solicitation materials, printed materials at the event, etc.) – working in close partnership with the Creative and Development teams.

• Ensure a world-class guest experience, thoughtfully considering the end-to-end user journey across every Project Healthy Minds touchpoint (pre-event, day-of, post-event).

• Partner with the rest of the development staff to create thoughtfully curated invite lists and initiation strategies.

• Manage partners and stakeholders.

• Provide robust reporting to various stakeholders throughout the event planning and recap cycle.

ABOUT YOU

OUR IDEAL CANDIDATE IS:

• A true event production pro – you have a proven track record with all aspects of events – from conceptualizing the programming structure and flow to setting timelines and driving planning processes to coordinating all production aspects (audio, video, labor, staging, catering, etc.) to leading the negotiation and management of labor/production needs to sourcing and managing vendors to creating detailed run-of-shows and so much more.

• Detail-oriented and the most organized person in the room – you love developing effective systems. You are a meticulous planner and can ensure that all the moving parts of an event are clear and categorized. You keep the trains on the track and ensure all stakeholders meet deadlines.

• Accomplished in the development/fundraising space – you understand the nuance required to produce world-class events that achieve strategic development objectives, you understand the non-profit and elevated VIP event landscapes, and you know how to work with internal development teams and external stakeholders.

• A leader who enjoys building something new – you thrive in a fast-paced environment and identify as a multitasker that can perform under pressure. You enjoy leading cross-functional teams and being the leader that everyone looks to for vision, decisions, and timely feedback. You respond skillfully to rapidly changing priorities and are excited by the prospect of every day being different with new problems to solve. You are willing to travel for this role if needed.

• A strong communicator – you have exceptional oral and written communication skills with an ability to engage and inspire a wide range of audiences and a diverse team of stakeholders.

• Experienced – Bachelor’s degree and 15-20+ years of experience running events with proven success, ideally in the nonprofit space.

WHAT WE OFFER

•  Competitive compensation

• Competitive medical, dental, and vision benefits

• Paid holidays and generous PTO

• Life insurance

• Short-term and long-term disability

• Spring Health mental healthcare

• Commuter benefits

• Perks at Work

• Experience joining a dynamic start-up environment that is re-writing the playbook for social change in the mental health tech space

• Benefits of joining a close-knit, highly-motivated team with mentorship opportunities from founding leaders, Advisors, and Board members

• Learning & Development opportunities, including free MasterClass subscriptions

• Opportunity to attend inspiring experiences and events with thought leaders, business executives, and iconic speakers across a range of industries

• And more (just ask!)

The annual salary for this role is between $130,000 and $170,000.

EEO Guidelines: Project Healthy Minds is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. Project Healthy Minds will provide reasonable accommodations as required by applicable federal, state, and/or local laws, and will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

COVID Guidelines: The health and safety of our Project Healthy Minds community is the highest priority. As such, Project Healthy Minds is requiring all newly hired staff members to be fully vaccinated and boosted with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.

Due to the high volume of applications received, only those selected for an interview will be contacted.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.