Assistant Project Manager

Perlo Construction oversees and constructs new buildings in nearly all commercial market segments, including tenant improvements, existing building renovations and healthcare. With continued positive growth, we are looking for talented, like-minded professionals to join our team in the eternal pursuit of excellence. Perlo offers the opportunity to build a career in a supportive culture empowering self-starters who thrive in a fun and fast-paced environment. Recently, Perlo was listed as a Top Workplace by the Oregonian, one of the 100 Best Companies to work for in Oregon as well as one of Oregon’s 100 Fastest Growing Private Companies. The Assistant Project Manager is responsible for supporting the Project Managers by handling all project administrative tasks including document production, file management, and compliance verification. Generates, reviews, notarizes, and distributes monthly Owner billings. Generates, completes, and assembles AIA contract documents. Reviews, generates, and distributes subcontracts. Additional Duties: Generates, reviews, notarizes, and distributes monthly Owner billings including any owner-requested documentation such as lien waivers. Generates AIA contract document change orders and Owner contracts; enters information provided by the project team; assembles the complete document, including any additional backup documentation necessary; and distributes to the appropriate parties for execution. Logging and tracking of outstanding AIA contract documents, including reaching out to Architect & Owner for signed documents. Reviews, generates, and distributes subcontracts; including following up with subcontractors who have outstanding items and referring any agreements returned with alterations for negotiation. Reviews subcontractor compliance before issuing contract documents; including CCB license, SOS license, public works bonds, etc. Reviews, assembles and distributes weekly meeting packets to design and construction teams. Upload meeting packets to Team. Creates, edits, and distributes project proposal letters. Review and format construction schedules (Microsoft Project). Notarizing for company, as needed. Issuing Contractor Qualification Statements & Current & Completed Project Lists. Reviews and edits all change proposals for PM’s to present to Owners. Verifies preliminary notice information for lower tier subcontractors as requested. Reviews specification manual and assembles closeout document requirements to be distributed to Subcontractors. Assembles electronic operation and maintenance manual and general contractor warranties and project documentation. Team & VP set up of new projects; including inviting project team members and tracking acceptance of program. Issuing appropriate MSA or MPO agreements to new subcontractors. Reviews, edits and distributes notice to proceed agreements to subcontractors. Upload and review project drawings and revisions as directed by PM. Reviews, formats, and distributes punch list items to all subcontractors. Works collaboratively in a team environment with a spirit of cooperation. Respectfully takes direction from the Directors and Executive Leadership Team. Maintains punctual, regular, and predictable attendance. Maintains a professional appearance and demeanor. Other duties as assigned. Interpersonal Skills: Expresses ideas and thoughts verbally Exhibits good listening and comprehension Varies communication style to meet needs Establishes and maintains effective relations Offers assistance and support co-workers Works cooperatively in group situations Contributes to building a positive team spirit Supports others’ efforts to succeed Displays passion and optimism Makes timely decisions Able to deal with frequent change, delays, or unexpected events Displays original thinking and creativity Exhibits sound and accurate judgment Balances team and individual responsibilities Exhibits objectivity and openness to others’ views Supervisory Responsibilities : N/A Qualifications : Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Education & Experience : High School Diploma or GED. One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. Certificates, Licenses and/or Registrations : N/A Language Skills : Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills : Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Reasoning Ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; to deal with problems involving several concrete variables in standardized situations. Ability to make quick decisions and commit to a clear course of action. Physical Demands & Work Environment : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the employee is regularly required to use hands and fingers to type or dial, sit, stand, walk, use stairways to climb to multiple floors within office building, and talk or hear. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. This position requires frequent computer use. Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and ability to adjust focus. We offer a competitive compensation and benefits package including salary, bonus, medical/dental/vision, vacation/sick/pay and retirement. Perlo is an equal opportunity employer. Inquiries with be handled confidentially. Privacy Overview #J-18808-Ljbffr Perlo Construction LLC