Admin Services Coordinator

Administrative Services Coordinator

Bill Rate: $20/HR Hours: M-F | 8-5 Location: 33 Arch Street, Boston MA

Day-to-Day Responsibilities:

• Calendar Management - Schedule and coordinate meetings, appointments, and events.
• Maintain accurate and up-to-date executive and team calendars.
• Expense Reporting - Prepare, review, and submit expense reports.
• Track reimbursements and ensure compliance with company policies.
• Ordering & File Organization - Manage office supply orders and maintain inventory.
• Organize and maintain filing systems (digital and physical).
• Ensure documents are properly archived and easily accessible.
• General Administrative Support - Support ad hoc administrative tasks as needed.

Software skills:

• Basic computer functions
• Knowledgeable in Microsoft (Word, Excel, PPT)
• Outlook, email management

Years of Experience: at least 2 years of relevant experience

Education: Bachelor's degree preferred, but not required. Equivalent professional experience will be considered

Interview Process: 1 virtual and/or 1 onsite

Summary: As an Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints.