Office Mgr & Admin Coordinator - FT - Day- TJUH

Administrative Assistant

Responsibilities: Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Manages complex calendars, schedules meetings, and coordinates appointments using Outlook, Teams, and other organizational tools. Serves as a primary point of contact by managing incoming calls, emails, and correspondence; prioritizes and routes communications appropriately. Prepares, edits, and distributes reports, presentations, and other business documents with a high level of accuracy and professionalism. Maintains sensitive and confidential information, including personnel records and organizational data, in accordance with established policies. Coordinates meetings and events, including logistics, materials preparation, and follow-up activities. Performs data entry and maintains organized electronic and physical filing systems to ensure accessibility and compliance. Manages office operations, including monitoring and ordering supplies and supporting general administrative needs. Processes incoming and outgoing mail and supports document handling, scanning, and recordkeeping activities. Provides general administrative support as needed, including assisting team members and contributing to special projects. May provide guidance or informal support to less experienced staff, as applicable.

Job Description

Education - Required
High School Diploma/GED
Experience - Required
1 year of administrative or clerical experience required.
Knowledge, Skills and Abilities - Required
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams
Strong organizational and time-management skills with the ability to prioritize competing demands
Excellent written and verbal communication skills
Demonstrated attention to detail and accuracy in work output
Professional interpersonal skills with the ability to interact effectively at all levels of the organization
Ability to handle sensitive information with discretion and maintain confidentiality
Self-motivated, dependable, and capable of working both independently and as part of a team

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University Hospitals, Inc.

Primary Location Address

132 S 10th Street, Philadelphia, Pennsylvania, United States of America

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.