Administrative Assistant (Senior level)

Administrative Assistant (Senior level)

Category: Administration

Main location: United States, California, Sacramento

Position ID: J0426-2005

Employment Type: Full Time

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Position Description:

CGI is seeking a highly organized, proactive, and resourceful Administrative Assistant to join our team!

The ideal candidate will demonstrate exceptional time management skills and a proven ability to provide high-level support in a fast-paced environment.

Requires a detail-oriented professional who can anticipate needs, manage competing priorities, and handle confidential information with discretion.

This is a fully onsite position located at our CGI office in Sacramento, CA, requiring attendance five days per week!

Your future duties and responsibilities:

How you'll make an impact

• Administrative Support: Provide comprehensive support to senior executives, including calendar management, meeting coordination, travel arrangements, and completion of ad hoc projects and data requests

• Communication Management: Serve as a primary point of contact between executives and internal/external stakeholders, ensuring timely and professional communication

• Document Preparation: Prepare reports, presentations, meeting agendas, and minutes; ensure accuracy, organization, and timely delivery; manage executive signature approvals

• Event Coordination: Plan and execute meetings, conferences, and local events, including logistics, venue selection, and catering

• Confidentiality: Handle sensitive and confidential information with the highest level of discretion

• Office Management: Oversee office operations and supplies to maintain an efficient work environment; provide backup receptionist support as needed

• Team Collaboration: Partner with other administrative professionals, departments, and external stakeholders to ensure seamless operations

• Travel & Expense Management: Coordinate complex domestic and international travel, accommodations, and expense reporting with a focus on efficiency and cost-effectiveness

Required qualifications to be successful in this role:

What you'll bring

• High school diploma with minimum of 5+ years of related executive-level administrative support experience

• Exceptional organizational and time-management skills with the ability to manage multiple priorities

• Strong written and verbal communication skills; comfortable interacting with senior leadership and external partners

• Highly proficient in Microsoft Office Suite and SharePoint

• Advanced calendaring experience supporting multiple executives

• Strong note-taking skills with the ability to track and follow up on action items

• Ability to work independently with sound judgment and strong problem-solving skills

• High level of professionalism, integrity, and attention to detail

• Proven ability to maintain confidentiality and exercise discretion

• Ability to remain calm under pressure and resolve issues efficiently

• Flexibility to work outside of standard business hours when needed

• Strong relationship-building skills across teams and stakeholders

• Proactive mindset with a focus on improving processes and efficiency

• Professional presence with a positive, energetic attitude

• Experience booking domestic and international travel, including air, ground transportation, and lodging

Other Information:

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $51,600.00 - $114,900.00.

CGI's benefits are offered to eligible professionals on their first day of employment to include:

. Competitive compensation

. Comprehensive insurance options

. Matching contributions through the 401(k) plan and the share purchase plan

. Paid time off for vacation, holidays, and sick time

. Paid parental leave

.Learning opportunities and tuition assistance

. Wellness and Well-being programs

Skills:

• Administration

• Communication

• Customer Service & Support

• Detail-oriented

• Event Management

• MS SharePoint

• Stakeholder management

What you can expect from us:

Together, as owners, let's turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because...

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.

Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team-one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at View email address on click.appcast.io . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.