Senior Facilities Coordinator

WHO WE ARE:

Teague is an independent design consultancy that combines technologyexpertisewith a deep understanding of human behavior to designwhatsnext for companies in automotive commercial aviation smart cities and infrastructure advanced mobility technology space and any given day you might beprototypinga new space station designingcutting-edgetechnology or traveling around the world conducting are approaching our one-hundred-year anniversary culture fosters collaboration accountability and stabilitybecause when we succeed we all win .Come bea part of something bigger than just a jobbuild your career with an employee-owned company that invests in you!

ABOUT THE ROLE:

The Senior Facilities Coordinator (Event Planner) plays a pivotal role in creating a seamless high-impact workplace experience. This person keeps daily operations running smoothly while curating memorable events that reflect our clients mission and culture.

In this role youll be the heartbeat of the environment - welcoming guests orchestrating logistics and managing everything from high-profile briefings to internal celebrations. Youll serve as the main scheduler for all client and internal events coordinating resources vendors and team members to deliver flawless execution and exceptional service.

Were looking for someone who brings energy empathy and impeccable organization to every interaction. The ideal candidate thrives in a dynamic fast-paced setting where its common to juggle multiple events caterers and meetings in a single day. With a balance of professionalism and creativity youll help ensure every experience - big or small - runs effortlessly and leaves a lasting impression.

TRAVEL REQUIREMENTS:

Occasional local business travel may be required to support client engagements project needs and team collaboration.

WHO YOU ARE:

Yourea natural connector and meticulous organizer who finds energy in bringing people and moments together. With a sharp eye for detail and a calm confident presence you turn complexlogisticsinto seamless experiences that feel effortless. Youanticipateneeds before they surface solve challenges with creativity and composure and thrive in environments where every day looks a little different.

People describe you as approachable reliable and unflappable under pressure. Whether youre coordinating high-profile meetings or planning internal celebrations you approach each task with equal care and pride - balancing precision with warmth and professionalism with personality. Above all you take ownership of every interaction creating spaces where guests feel welcome teams feel supported and the environment itself reflects the excellence of the organization you represent.

WHAT YOULL DO:

OWNING

• Act as the primary coordinator for all on-site resources ensuring every event meeting and guest experience runs seamlessly - from planning and preparation to execution and wrap-up.

• Own the master event calendar and scheduling systems for both Teague and client stakeholders balancing multiple accountsanticipatingconflicts and proactively resolving logistical challenges.

• Serve as the first point of contact for facility operations safety and security - ensuring all visitor and employee protocols are followed and the workplace remains safe secure and welcoming.

• Maintain accountability for the overall guest experiencerepresentingTeague and the client with professionalism warmth and discretionat all times.

THINKING

• Strategically organize and lead collaboration across multiple stakeholder groups to deliver successful events in a facility hosting 500 annual gatherings and more than 7500 guests each year.

• Anticipate operational needs andidentifyopportunities to improve eventlogistics communication flow and resource allocation to drive efficiency and elevate service quality.

• Partner with client and internal teams to continuouslyoptimizebooking systems and facility processes ensuring technology workflows and documentation stay current and effective.

• Apply sound judgment flexibility and empathy to create an environment that fosters trust comfort and connection for all who interact withthe space.

• Tracking andreporting oftrends activities briefings guest satisfaction and new forms or report formats as needed. Track key performance areas andidentifyitems to work on for future events.

DOING

• Execute all eventlogisticsend-to-end including room setup AV configuration catering coordination vendor check-ins guest support and post-event breakdown - ensuring every detail is delivered flawlessly and on schedule.

• Maintain all shared spaces and event areas to a high standard of cleanliness readiness and professionalism troubleshooting issues in real time and addressing operational needs proactively.

• Manage day-of communications with internal partners clients and vendors to ensure alignment smooth transitions and rapid problem-solving during fast-moving or high-visibility events.

• Monitor facilities operations - including supplies equipment safety procedures and visitor services - and take immediate action to resolve issues or escalate concerns to keep the workplace functioning effectively.

• Operates forklift pallet jack and other material handling equipment to load and unload inventory mockups and equipment in a shop environment (where applicable).

• Conducts general facility maintenance (simple repairs changing light bulbs etc.) and /or facility issues and includes identifying and notifying management of risks and issues with facilities or other facility related issues (where applicable).

WHAT YOU BRING:

• 6 years of experience in event management hospitality or facilities operations including both large-scale events (100 attendees) and small high-level VIP visits.

• Bachelors degree in Event Management Hospitality or a related field strongly preferred; equivalent experience considered.

• Previousexperience in a facilities management role that included EHS Security or Office Administration responsibilities preferred.

• Advancedproficiencywith both Mac and PC platforms.

• Skilled in troubleshooting AV systems video conferencing tools phones and copiers.

• Expertisein Outlook calendar management event booking and AV setup for meetings and events.

• Exceptional interpersonal skills with a customer-first mindset and polished professional demeanor.

• Strong organizational and time management abilities; capable of managing multiple priorities and shifting deadlines with ease.

• Self-motivated and proactive with a high degree of initiative urgency and follow-through.

PHYSICAL REQUIREMENTS:

• Frequent interaction with clients and co-workersrequiresregular attendance in the workplace.

• Frequently required to sit stand kneel crouch walk talksmelland hear.

• Frequently required to lift 25 pounds.

• Required toset-upandtear-downlarge tables and chairs for events.

• Frequently required to reach and grab objects.

• May berequiredto climb and work from ladders.

• Normal corrective vision range; ability to distinguish lettersnumbersand symbols.

• Must be able to work flexible and/or extended hours with little/to no advanced warning.

The salary range for this job in most US geographic locationsis $36.00 - $41.00 (hourly).

WHY YOULL LOVE WORKING HERE:

• Creative Environment Work with a talented and passionate team.

• Growth-Oriented We support professional development and skill-building.

• Collaborative Culture We value diverse perspectives and ideas.

• Impactful Work Shape the future of design and create meaningful experiences.

• A Team That Cares We believegreat workcomes from happy inspired people.

OUR COMMITMENT:

At Teague we believe that diversity fuels creativity equity drives opportunity inclusion fosters belonging and accessibility makes innovation truly universal. We are committed to creating an environment where everyoneregardless of background identity or lived experiencefeels valued heard and empowered.

Weactively:

• Educate Continuously learn and grow through focused training and resources.

• Celebrate Honor diverse voices perspectives and contributions.

• Take Action Prioritize inclusivity in our workapproach tohiring and team culture.

We are stronger together and we welcome candidates who share our passion for designing a more inclusive andequitablefuture.

WHY JOIN US

At Teague we believe in fostering an environment where everyone makes us unique:

• We create new ways of working to drive innovation and adaptability.

• We trust one another empoweringcollaborationand autonomy.

• We never stand still embracing growth and continuous learning.

• We championnew ideasand perspectives valuingcreativityand fresh thinking.

• We celebrate our differences and foster an inclusive culture of belonging.

• We engage across diverse projects that challenge and inspire.

• We encourage work/life integration promotingbalanceand well-being.

WHAT WE OFFER:

At Teague we value diversity equity and search the globe to find and attract top talent from diverse backgrounds and value unique perspectives and experiences.

Join an Employee-Owned Company! We are employee-owned throughanEmployee Stock Ownership Plan (ESOP)meaning our peopleshare inthe long-term success of the ESOP fosters a culture of collaboration accountability and long-term stabilitybecause when we succeed we all win together.

We offer a comprehensive compensation and benefits package that rewards you based on performance and recognition for the value you bring to Teague. Individual salaries within this range aredeterminedthrough a wide variety of factors including but not limited to education experience knowledge skills and addition our comprehensive Total Rewards package includes employer provided Short & Long-Term Disability and Life/AD&D insurance alongside competitive dental and medical plans with a Health Savings Account option Flexible Spending Accounts 401k and Parental Leave. We also offer voluntary benefits for visionadditionallifeadditionalAD&D accident & injury critical illness identity theft protections legal and long-term care. Additionallyemployeesenjoy discounts on pet insurance and access to HealthCare Bluebook. As part of our comprehensive benefits package full-time employees start byaccruing4 weeks of paid time off a year (prorated for part-time hires) and 10 paid holidays throughout the fiscal year. On-Call or Temporary employees accrue 1hr of PTO for every 30hrs worked. Full-time intern benefits start the first month following60 daysofhire andare not eligible toparticipatein Teagues 401k plan.

We are a Washington State based company. All employees mustresidein the state of Washington (unless otherwise noted for specific roles) and be able to access one of our studio locations in the greater Seattle area.

Teague is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race color religion sex age sexual orientation gender identity national origin disability or protected veteran status.

Note: The statementshereinare intended to describe the general nature and level of work being performed byemployees andare not to be construed as an exhaustive list of responsibilities duties and skillsrequired ofpersonnel so classified. Furthermore they do notestablisha contract for employment and are subject to change at the discretion of the employer. Be vested in the resultstreat Teague as if it was your own company.

Required Experience:

Senior IC