Accounts Payable Specialist

Job Description

Job Description

Our client, in the healthcare industry, is in need for an Accounts Payable Specialist to join their team on a temp-to-hire basis! This is ideal for someone who can manage invoice processing, payment activities, and financial record support with accuracy and professionalism. The role will contribute to day-to-day accounting operations, partner with internal teams to address discrepancies, and help maintain organized, compliant fiscal processes.

Responsibilities:

• Process invoices, statements, and payment requests accurately and route items for proper approval before entry.

• Review account coding and supporting documentation to ensure transactions are recorded correctly and in accordance with established procedures.

• Prepare and assist with ACH payments, check runs, deposits, and related payment documentation within required timelines.

• Reconcile daily financial batches, research variances, and communicate issues to managers or appropriate stakeholders for resolution.

• Maintain logs, tracking records, and journal support documents to help ensure complete and organized accounting records.

• Respond to vendor and internal inquiries regarding payment status, discrepancies, and supporting records in a timely manner.

• Monitor recurring processing patterns, identify unusual items or exceptions, and escalate concerns to leadership when needed.

• Assist with journal entry support, reporting documentation, and other administrative accounting tasks across the department.

• Handle sensitive financial information with discretion and follow confidentiality and compliance expectations at all times.

• 3+ years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding, account coding, and payment processing procedures.
• Experience supporting ACH transactions, check runs, and other disbursement activities.
• Ability to reconcile batches, identify discrepancies, and correct data entry errors with a high degree of accuracy.
• Proficiency with accounting systems, spreadsheets, and digital recordkeeping tools.
• Strong communication skills for coordinating with vendors, managers, and internal departments.
• Ability to manage multiple priorities, meet deadlines, and follow established fiscal policies and procedures.