Office Coordinator

Job Description

Job Description

Position Title:Office CoordinatorClearance: Not requiredLocation:Huntsville, ALSalary*:$55,000-$70,000 *Dependent upon qualificationsSummit 7 is here to rise above the ordinary. The work we do here goes far beyond day-to-day projects - it further protects the US defense industrial base from cyber threats; fosters thought leadership and creates growth opportunities. Our support staff, sales team and technicians are all coming together to make a difference. We also recognize that you're a person with life beyond work, that's why we invest in meaningful health and welfare benefits such as: Excellent health benefits from BCBS Smile brighter with Ameritas dental benefitsSee into the future with our luxurious VSP vision benefitsPrepare for the long-haul courtesy of our 401k with company matching10 days' vacation, 7 days sick timeBonuses and salary increase potential via our certifications planWe do cool work here, defying expectations by simply being who we are - each of us makes an impact.Job Summary: The Office Coordinator enhances daily workplace operations by ensuring a professional, organized, and welcoming environment for employees, candidates, and visitors. This role provides full-time front desk coverage, manages office logistics, supports travel and scheduling needs, and assists with onboarding and administrative processes across HR and Facilities. This role requires a polished, reliable, and confident front-facing presence and must be performed onsite in the office Monday through Friday.Duties & Responsibilities:Office Management & Front DeskProvide full-time front desk coverage and manage visitor accessMaintain office supplies and oversee purchasing needsCollaborate with Facilities on vendor coordination and building needsDeliver a positive and professional experience to employees, candidates, and visitorsSupport daily office readiness, including workspace setup for new hires and maintaining consistent workspace standardsTravel & SchedulingCoordinate and communicate travel logistics, including updates and changesOversee interview scheduling and conference room managementSupport leadership meeting scheduling as assignedOnboarding LogisticsPartner with the E&C Lead to support badge distribution and first‑day readinessProvide administrative assistance throughout new hire onboardingAdministrative SupportProvide administrative support to HR, including assigned tasks and changing departmental prioritiesMaintain professional communication and timely follow‑throughPerform additional administrative tasks and projects as requestedRequired:3-4 Years of relevant experienceDemonstrated experience coordinating travel and managing complex logisticsHighly organized and detail‑focused; able to manage time‑sensitive tasks, multiple priorities, and interruptions with consistent accuracy and reliable follow‑ throughProfessional, customer-service-oriented communication and a friendly, polished front desk presenceService minded, proactive, and collaborative in daily interactionsConfident engaging with employees, candidates, and visitors in a professional settingComfortable supporting HR processes and handling confidential information with discretionProficiency with Outlook, Excel, and common office technologiesAbility to follow approval workflows and escalate issues appropriatelyPrior experience in office coordination, front desk, recruiting coordination, or operations roles (preferred)Ability to work onsite in the office Monday-Friday; this role is fully in personExport Control Notice: This position may involve access to information subject to U.S. export control laws, including the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). Qualified applicants will be considered regardless of national origin or immigration status. If a candidate does not meet the definition of a "U.S. Person" (as defined in 22 CFR § 120.15), the company will assess whether an export license is required. If a license is required, any offer of employment will be contingent upon the candidate's eligibility for, and the company's ability to obtain, such a license in accordance with U.S. law. A "U.S. Person" includes U.S. citizens, lawful permanent residents, asylees, and refugees.Summit 7 Systems is an equal opportunity/ affirmative action employer and an alcohol and drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.Summit 7 Systems requires background checks. Any offer of employment is contingent upon the results of a reference/background check. We are a drug and alcohol-free workplace and require pre-employment drug screening.