Admin Services Coord III

divh2Administrative Services Coordinator/h2pAdministrative Services Coordinator is responsible for the receipt, processing and distribution of all project documents received from internal and third party clients according to Zachry standard operating procedures. This position often requires multitasking to execute key functions that this role requires. Above average communication and interaction skills are important for success in this role./ph3Responsibilities/h3ulliReceiving, tracking, distributing project documents/liliScanning, indexing, and linking project documents within PPMS, Feith, Oracle, the S-drive or other databases as required./liliPreparing, maintaining and presenting daily/weekly reports/liliInput notes into PPMS system which reflect the status of documents./liliFollow up continuously on documents until documents are returned./liliPreparing RFP Packages/liliFedEx - Mailing; Receiving, logging and distributing mail/liliCreate file folder and filing project documents/liliTrack log documents sent to approval designees for execution/liliObtain certificates of insurance (COI) from suppliers update within the PPMS system./li/ulh3Qualifications/h3ulliHigh School Degree/lili0-3 years of administrative experience/li/ulpJob Identification 13810/ppJob Category Procurement/Construction/ppLocations 527 Logwood Ave, San Antonio, TX, 78221, US/p/div