Administrative Assistant - Sales

Sales Administrative Assistant

Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily! We're an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of! Join the WAFS family TODAY! Who are we? Wayne Automatic Fire Sprinklers, Inc. has been in business for over 48 years and currently has 7 branches across Florida and North Carolina. We're a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members.

We are seeking a proactive and detail-oriented Sales Administrative Assistant to support our sales team in our Ocoee branch and assist with a variety of administrative and operational tasks. This role requires strong organizational skills, the ability to multitask, and a customer-focused mindset in a fast-paced environment. The ideal candidate is dependable, resourceful, and enjoys supporting a team while keeping projects and information well organized. We are looking for individuals who are bold, curious, innovative, and caring.

Responsibilities for this role include:

• Answer incoming calls and route them accordingly
• Provide customer support to both external and internal customers
• Review, enter, and distribute sales opportunities
• Run reports and maintain opportunities through our company's tracking funnel
• Track and report recently won projects
• Print and bind large documents/plans
• Help with a wide range of research tasks
• Maintain electronic filing systems and organize project documentation
• Support record keeping and document management for sales and project activities
• Perform other administrative duties as needed to support the sales team
• This position is fully in person at our Ocoee branch

Qualifications:

• Minimum 2 years of experience in an office environment preferred (construction or service industry experience is a plus, but not required)
• Previous administrative or office management experience preferred
• Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook
• Strong organizational and time management skills
• Professional demeanor with excellent communication and phone etiquette
• Friendly and customer-focused attitude
• Self-motivated with the ability to multitask and adapt in a fast-paced environment
• Willingness to learn and take initiative

Why should I join Wayne Automatic?

• We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
• Weekly Pay
• 401(k) plan with company match based on profits
• Excellent medical/dental/vision/life/disability insurance plans
• Paid time off and holidays
• Employee Assistance Program
• Many Administrative positions offer flexible work schedules and/or hybrid opportunities
• General Motors Vehicle Discount Program for all WAFS employees
• Home fire sprinkler system discounts
• Ability to move up in the company (we promote from within!)
• Excellent training, including Wayne Academy
• State-of-the-art technology and tools
• Offsite Company Team Building & Celebration Events
• A company culture that promotes continuous growth in your career!
• Wayne Automatic is proud to be an Employee-Owned Company!

We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.