Accounting Specialist

Primary Purpose
PRIMARY PURPOSE POSITION IS GRANT FUNDED This position is responsible for performing advanced accounting duties in the preparation maintenance and review of various financial statements records accounts and budgets to assure accuracy and conformance to established policies and procedures.

Job Description
JOB DESCRIPTION Prepares financial statements and reports as directed; ensures compliance with applicable rules regulations policies and procedures; maintains a variety of difficult and complex financial and accounting records ledgers statements and reports. Assists in the preparation and monitoring of District-wide or campus-wide budget; processes budget transfers and prepares journal entries; monitors accounting activities of assigned categorically-funded programs; prepares expenditure and progress reports as required by funding agencies; reconciles and balances accounts and bank statements. Coordinates communication and accounting activities with other District departments and personnel governmental agencies private agencies and vendors; Answers questions and provides technical expertise to assist District personnel and department personnel regarding various records budgets accounts and programs. Prepares and processes various documents involved in financial transactions such as invoices deposits for cash and checks requisitions purchase orders contract agreements and bids and maintains accurate records of cash and check receipts. Prepares audits and analyzes invoices for payment such as requisitions petty cash vouchers and mileage and travel expense reports; prepares claims for capital projects; processes payments for payroll loans grants and reimbursements; analyzes accounts and performs year end closing. Audits financial documents to assure accuracy completeness; conduct research to resolve discrepancies as necessary. Maintains and files a variety of financial and accounting records forms listings and files; operates a variety of office equipment and machines such as calculator computer and copier. Performs special projects as assigned such as coordination of fee collection. Trains and provides work direction and guidance to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Performs related duties as addition to essential functions the Accounting Specialist may make decisions within established policies and procedures in the absence of designated Manager.

Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Desirable Qualifications
DESIRABLE QUALIFICATIONS Experience working with state and federal grants and an understanding of Strong Workforce and Perkins funding guidelines and regulations. Demonstrated experience integrating diversity equity and inclusion into the duties and responsibilities for this position. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Minimum Qualifications
MINIMUM QUALIFICATIONS High school diploma or GED supplemented by college courses in accounting. Minimum four (4) years increasingly responsible work experience in accounting and/or banking. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff.

Work Schedule
Monday Friday 8:00 am 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)

Required Experience:

IC