Remote Administrative Assistant

Remote Administrative Assistant

The Administrative Assistant functions with a high level of integrity, professionalism, and confidentiality in addition to a broad knowledge of court practices and policies. The assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding, and applying detailed information and procedures requiring a high degree of accuracy and handling routine to non-routine questions, issues, complaints, and problems based on knowledge gained through experience.

Examples of Duties

• Performs secretarial and administrative duties, which includes maintaining complex calendars, scheduling meetings and conferences, making travel arrangements and etc.
• Prepares, types, and proofreads a variety of documents (e.g., memorandums, reports, spreadsheets, charts) from instruction, drafts, dictation, or transcripts.
• Performs clerical duties such as assembling reports and documents, and processing mail; reviews mail, prioritizes items, and refers items to appropriate staff or official for appropriate action.
• Proficiently operates a computer and a variety of other office equipment and demonstrates proficiency to use a variety of required software.
• Coordinates, schedules, and attends meetings; prepares meeting agendas; takes and prepares meeting minutes; identifies and follows up on action items from meeting.
• Answers incoming calls, personally assisting callers where possible, directs callers and visitors; takes and deliver messages.
• May be assigned special project responsibility requiring independent judgment, analysis, or organizational awareness.
• Reviews meeting agendas, memos, and correspondence and identifies necessary action items.
• Handles sensitive confidential information appropriately including proxy to e-mail.

Minimum Qualifications

EDUCATION: High school diploma or GED equivalent. SUBSTITUTION: Twelve (12) units of college level secretarial or business education may substitute for six (6) months of experience. Twenty-four (24) units of college level secretarial or business education may substitute for one (1) year of experience. Note: To receive substitution credit, a copy of your college official transcripts must be included with your application. DESIRABLE QUALIFICATIONS: Experience supporting executives, managers or directors is highly desirableExperience taking official minutes at meetingsAbility to multi-task and perform in a fast-paced environmentStrong written and oral communicationSelf-starter and results drivenProfessional demeanor and customer service focusedAnalytical and problem solver

Benefit Highlights: Choice of five medical plansVacation and sick leave packages13 paid holidays per yearDefined-benefit retirement/pension planTuition reimbursementOptional deferred compensation program (457)