Executive Administrative Assistant

Executive Administrative Assistant

Location: Radnor, PA, US, 19087 Business Unit: Corporate Function: Business Management

TRIUMPH designs, engineers, manufactures, repairs and overhauls a broad portfolio of aviation and industrial components, accessories, subassemblies, systems and aircraft structures. We partner with original equipment manufacturers (OEMs) and operators of commercial, regional, business and military aircraft worldwide, to provide products and services that solve their hardest problems. So whatever the part, component or complexity of assembly, TRIUMPH is committed to quality, service and meeting the specialized needs of each customer. TRIUMPH participates at all levels of the aerospace supply chain from single components, to complex systems, to aerospace structures and their contents. We provide solutions for the entire product life cycle of an aircraft from raw material to aftermarket service. Our unique ability to integrate a broad range of products and capabilities is our competitive advantage. We are rapidly growing and looking for people who feel rewarded by innovation, career growth, and making an impact all while working with state-of-the-art equipment on cutting-edge projects. If you're ready to be challenged, inspired, and supported as you pursue your professional best, we hope you'll explore a future with TRIUMPH.

Based in Denver, CO, River North area. This position is a hybrid role supporting the C-suite leadership team.

Description

The Executive Administrative role provides high-level support to executive leadership by managing complex scheduling, coordinating travel, handling sensitive information, and ensuring seamless day-to-day operations. This position requires exceptional professionalism, discretion, and attention to detail, along with the ability to work both independently and collaboratively in a fast-paced environment. The ideal candidate is proactive, resourceful, and exercises sound judgment in anticipating needs, resolving issues, and prioritizing a dynamic workload. This role demands strong organizational skills, adaptability, and the ability to manage multiple competing priorities with efficiency and accuracy.

• Manage complex executive calendars, ensuring alignment of priorities and avoidance of scheduling conflicts
• Coordinate meetings (in-person and virtual), including room reservations, technology setup, materials preparation, and catering as needed
• Partner with IT and A/V teams to support conference room functionality and offsite meetings
• Arrange and manage detailed domestic and international travel itineraries across multiple time zones; proactively adapt to changes and disruptions
• Monitor deadlines and priorities; proactively remind executives of upcoming commitments and action items
• Screen calls, manage correspondence, and serve as a professional point of contact for internal and external stakeholders
• Greet visitors and maintain a high level of professionalism and discretion in all interactions
• Prepare and submit expense reports using Concur in a timely and accurate manner
• Support and help coordinate company events, meetings, and conferences
• Draft, edit, and format correspondence, reports, presentations, and other business documents
• Compile, analyze, and present data using Microsoft PowerPoint and Excel
• Continuously identify opportunities to improve administrative processes and efficiency

Qualifications

Excellent written and verbal communication skills Strong organizational skills with the ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment Demonstrated ability to anticipate needs, identify potential issues, and implement solutions proactively High level of discretion and sound judgment when handling confidential and sensitive information Strong problem-solving skills with the ability to think both creatively and strategically Exceptional interpersonal skills; ability to build relationships and collaborate effectively across all levels of the organization Self-motivated with the ability to work independently as well as part of a team Proficiency in Microsoft Office Suite, including Teams, Outlook, Word, PowerPoint, and Excel Experience with expense management systems (e.g., Concur) preferred Flexibility to work extended hours or overtime with minimal notice, as needed High School Diploma or GED 5-10 years total experience Ability to travel for business purposes

Benefits: Comprehensive medical, dental and vision coverage with plan options that provide flexibility and choice (including telehealth options) Healthcare spending accounts Paid parental leave Paid/flexible time off in addition to paid company holidays 401(k) with company match Disability and life insurance Incentives and performance-based rewards Exciting growth and development opportunities empowered by our TRIUMPH Transformation and an entrepreneurial environment that encourages innovation and creativity Salary range $110k - $125k annually, hourly role with overtime eligibility Work Environment and Physical Demands: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms: stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.

Our Vision: As one team, we enable the safety and prosperity of the world. Our Mission: We partner with our Customers to TRIUMPH over their hardest aerospace, defense, and industrial challenges to deliver value to our stakeholders. Our Values: Integrity Do the right thing for our stakeholders. We value safety, diversity, and respect. Teamwork Win as One team-one company. Solicit help and assist others. Continuous Improvement Pursue zero defect quality. Attack problems and relentlessly raise the bar. Innovation Passion for growing the business. Lead through ingenuity and entrepreneurship. Act with Velocity Partner, anticipate and communicate. Proactively solve problems. Code of Conduct: To perform the job successfully, an individual should demonstrate the TRIUMPH behaviors captured within our core values: Integrity, Teamwork, Continuous Improvement, Innovation, and Act with Velocity. Detailed definitions are below and performance metrics for each behavior can be found on our intranet and is embedded within our Performance Management processes. All employees are expected to represent the values and maintain the standards contained in TRIUMPH's Code of Conduct. Environmental, Health, and Safety (EHS): Employees are responsible for the Health, Safety, and Welfare of themselves, the environment, and other people. All employees must comply with EHS policy training and instructions, help to maintain a safe and clean working environment, and use any Personal Protective Equipment (PPE) provided by the Company. Employees must report any accidents, incidents, and near misses to management. Additionally, employees are expected to notify management of any dangerous or potentially dangerous situations or practices.

Triumph is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. SELECT US positions require access to technology, materials, software or hardware that is controlled by US export laws including the International Traffic in Arms Regulations ("ITAR") and the Export administration Regulations ("EAR"). In order to be eligible for applicable positions, you must be a US Person under ITAR or eligible for approval for a U.S. Government export license. A US Person is a US Citizen, Lawful Permanent Resident, refugee or asylee. All inquires related to citizenship are asked solely to comply with ITAR and EAR export licensing requirements. U.S. applicants must be legally authorized to work in the United States without company sponsorship. Please contact us if you require assistance in applying for TRIUMPH and we will provide reasonable accommodations via View email address on click.appcast.io.