2026-2027 ADMINISTRATIVE ASSISTANT - REGISTRAR

Registrar

Spero Elementary | Santa Fe South Schools Oklahoma City, OK | 210-Day Contract

About Spero Elementary

Spero Elementary is one of Santa Fe South's established, high-performing elementary campuses, known for its strong culture, high expectations, and unwavering commitment to student growth. Spero is a place where excellence is the norm, collaboration is intentional, and professional learning is taken seriously. Spero Elementary was recently ranked the #1 Charter Elementary School in Oklahoma by U.S. News & World Report.

Staff at Spero are supported through structured coaching, clear expectations, and a shared belief that all students can achieve at high levels. Team members are trusted with meaningful responsibility and play an important role in ensuring every family experiences exceptional service from the moment they walk through our doors. While the work is fast-paced and requires strong attention to detail, the environment is deeply mission-driven, supportive, and focused on continuous improvement.

Position Summary

The Registrar serves as the primary steward of student enrollment, academic records, and student information while helping create an exceptional first impression for every family who enters Spero Elementary. As one of the first people students, parents, and visitors interact with, the Registrar plays a vital role in fostering a welcoming, organized, and professional school environment.

This position oversees all aspects of student enrollment, registration, withdrawals, transfers, cumulative records, and student data management while ensuring compliance with district, state, and federal requirements. The Registrar works closely with school leadership, district departments, teachers, and families to maintain accurate records, support operational excellence, and provide outstanding customer service.

The ideal candidate is highly organized, detail-oriented, personable, and thrives in a fast-paced environment where building relationships and maintaining accuracy are equally important.

Key Responsibilities

Student Enrollment & Registration

• Coordinate the complete student enrollment process, including new student registration, transfers, withdrawals, residency verification, and enrollment documentation.
• Guide families through enrollment requirements while providing exceptional customer service.
• Request, receive, review, and maintain student records from previous schools.
• Ensure all required enrollment documentation is complete, accurate, and compliant with district, state, and federal guidelines.
• Assist families with enrollment questions and connect them with appropriate school resources.

Student Records Management

• Maintain accurate cumulative student records and permanent academic files.
• Enter, update, and verify student information within the district's student information system (PowerSchool) with a high degree of accuracy.
• Prepare transcripts, enrollment verification, attendance records, report cards, and other official student documents as requested.
• Ensure student records remain organized, secure, and compliant with FERPA and district policies.
• Process student withdrawals and transfer records promptly.

Data Integrity & Compliance

• Monitor student data for accuracy and completeness.
• Support district, state, and federal reporting requirements through accurate student information management.
• Assist with enrollment reporting, attendance reporting, SchoolSafeID, accreditation, and other required compliance submissions.
• Compile reports and documentation requested by campus or district leadership.

Family & Community Relations

• Serve as one of the primary points of contact for students, families, and visitors.
• Welcome every family with warmth, professionalism, and responsiveness that reflects Santa Fe South's commitment to outstanding service.
• Answer questions regarding enrollment, attendance, records, and school procedures.
• Build positive relationships with families while maintaining professionalism and confidentiality.
• Collaborate with outside schools, agencies, and organizations regarding student records and enrollment.

Administrative Support

• Provide administrative and clerical support to the principal and school leadership team.
• Assist with campus communications, documentation, filing, scheduling, and office operations as needed.
• Support schoolwide events and operational initiatives.
• Participate in staff meetings, professional learning opportunities, and campus initiatives.
• Perform additional duties as assigned by the principal or designated supervisor.

Qualifications

Minimum Qualifications

• High school diploma or GED.
• Demonstrated ability to manage confidential information with professionalism.
• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal communication skills.

Preferred Qualifications

• Previous experience as a school registrar or in school office administration.
• Associate's degree or higher in education, business, office administration, or a related field.
• Bilingual (English/Spanish).
• Experience with PowerSchool or other student information systems.

Knowledge, Skills & Abilities

Successful candidates will demonstrate:

• Exceptional customer service with a warm, welcoming, and professional demeanor.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• High level of accuracy and attention to detail.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office, Google Workspace, and student information systems.
• Ability to build positive relationships with students, families, staff, and community partners.
• Ability to remain calm, flexible, and solution-oriented in a busy school office.

Who Thrives at Spero

• Enjoy serving others and creating positive experiences for families.
• Thrive in organized, fast-paced environments with multiple priorities.
• Value accuracy, professionalism, and attention to detail.
• Build strong relationships while maintaining high expectations.
• Believe every interaction with families contributes to the school's culture.
• Take pride in supporting a mission-driven team committed to student success.

Why Work at Spero?

• A nationally recognized, high-performing elementary school
• A collaborative, mission-driven team committed to excellence
• Strong leadership support and ongoing professional development
• Opportunities to make a meaningful impact on students and families every day
• Competitive salary and comprehensive benefits, including health, dental, vision, retirement, paid time off, and more