2026-2027: Campus Administrative Assistant: SH

Campus Administrative Assistant

Qualifications: High School Diploma; Reasonable degree of proficiency in typing; Working knowledge of basic office procedures and the operation of common office equipment

Performance Responsibilities:

• Performs the usual office routines and practices associated with a productive and smoothly run office.
• Maintains such student records as shall be required and maintains student database.
• Maintains a regular filing system, and processes incoming correspondence as instructed.
• Obtains, gathers, and organizes pertinent data as needed, and puts it into a usable form.
• Performs any bookkeeping tasks associated with the position.
• Orders and maintains supplies as needed.
• Places and receives telephone calls, records messages, and delivers messages to appropriate personnel.
• Makes arrangements for conferences/meetings and arrange for visitor comfort.
• Receipts and deposits all incoming monies and handles financial transactions-such as requisitions, fundraiser requests, etc.
• Administers prescribed medication when authorized by parent.
• Assists in assuring substitutes are in place in all classes and all students are supervised.
• Ability to operate and troubleshoot printers and copy equipment.
• Ability to provide first-aid care for students (i.e. bloody nose; bandage cuts; scrapes; check temperatures; handle ill (vomiting) children; administer ice packs as needed.
• Proficient and knowledgeable with computer systems (Excel, google docs, student data base, transportation data base, and Word)
• Maintains appropriate emotional control, physical health, and personal appearance.
• Accepts responsibility and arrives punctually for activities and duties as assigned.
• Establishes and maintains cooperative relations with co-workers, community members, and patrons.
• Maintains confidentiality.
• Creates a calm and inviting atmosphere in the office.
• Creates and maintains a positive climate for students, staff, and patrons.
• Effective communication skills when interacting with students, patrons, and staff.
• Abides by all district, state, and federal laws, policies, and procedures.
• Performs such other tasks as may be assigned by the supervisor.

Physical Demands:

• Ability to lift up to 10 pounds frequently.
• Ability to routinely and continually bend, squat, stand, walk, or climb stairs.
• Ability to operate computers, copy machines, and other office machines as needed.