Executive Assistant (Medical Education & Physician Support)

Job Description

Job Description

Executive Assistant – ( Medical Education & Physician Support )

Job Type: Full-Time, Direct-Hire (Permanent placement on company payroll with immediate full benefits; not a temporary job )

Location: Pittsburgh, PA 15213 (Hybrid – Oakland area; work-from-home flexibility available post-training; the role includes a mix of on-site and remote workdays. Specific schedules may vary by team or role.

Schedule: Monday – Friday, Day Shift (No evenings, weekends, or holidays!)

New Hire Starting Base Pay: $25.40 – $28.58 per hour (Starting pay based on experience, with clear advancement pathways as you build specialized expertise.)

Future Earning Potential: Established employees have the opportunity to earn progressive pay increases up to $43.85 per hour over time through performance, tenure, and continuous learning.

Mandatory Minimum Qualifications (Non-Negotiable)

• Required Experience: Minimum 8 years of administrative support experience required, including at least 5 years of direct executive-level support in a healthcare setting.
• Required Education: High school diploma or GED equivalent required; college degree preferred.
• Technical Software Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with a proven track record of managing complex executive calendars , scheduling executive travel, and drafting PowerPoint presentations.
• Professional Competencies: Demonstrated ability to handle highly confidential medical/academic information, manage multiple complex projects under pressure, and transcribe official correspondence.

Applicants who do not meet all mandatory requirements above will not advance in the screening process.

How You'll Make an Impact

• Executive & Physician Calendar Management: Oversee complex scheduling for multiple clinical and academic physicians, coordinating high-level meetings across internal and external leadership teams.
• Academic & Clinical Credentialing Support: Maintain up-to-date Curriculum Vitae (CVs), track physician licensure and credentialing deadlines, and assist with academic reporting materials.
• Travel & Expense Coordination: Arrange comprehensive domestic and international travel schedules, accommodations, and itinerary reservations for department leadership.
• Administrative Operations & Correspondence: Transcribe official correspondence, manage incoming and confidential mail, compile executive reports, and record/distribute meeting minutes in a timely manner.
• Information Systems & Confidential File Management: Maintain highly organized and confidential electronic filing systems, handling sensitive academic and medical division records with strict discretion.

What We Offer

• Predictable Work-Life Balance: Standard Monday through Friday daylight schedule with hybrid remote flexibility, no weekends, and major holidays off.
• Competitive Compensation & Growth: Starting pay based on experience, with structured career progression across executive administration and healthcare management.
• Comprehensive Benefits Package: Top-tier health, dental, and vision insurance starting day one.
• Generous Retirement Match: Retirement savings with up to an 8% employer match contribution.
• Education Investment: Up to $6,000/year in tuition assistance plus tuition discounts at 30+ partner schools.