Executive Assistant II - (Hillman Cancer Center)

Executive Assistant II

UPMC Hillman Cancer Center is internationally recognized for its leadership in the prevention, detection, diagnosis, and treatment of cancer and is the region's only comprehensive cancer center designated by the National Cancer Institute.

As the preeminent institution in western Pennsylvania for the delivery of cancer care, the performance of basic, translational, and clinical research, and the education of the next generation of cancer researchers and physicians, UPMC Hillman Cancer Center is exceptionally well-positioned to contribute to the global effort to reduce the burden of cancer.

UPMC Hillman Cancer Center is hiring a full-time Executive Assistant II to join our team in Shadyside/Pittsburgh, PA. This individual will serve as the Executive Assistant to the Vice President and Chief Financial Officer of Hillman Cancer Center. They will also provide support for our Physician Leadership, Director of Advanced Practice Providers, and our Director of Finance. This position will work an in person Monday through Friday daylight schedule.

The Executive Assistant II will provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
• Records and distributes minutes and other relevant information to appropriate participants in a timely manner
• Arranges travel schedule and reservations for executive management as needed
• Answers phones and directs all incoming calls to appropriate party promptly and efficiently
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

• High school diploma or equivalent
• 8 years' experience in an increasingly responsible administrative support role
• 5+ years' experience with support at the executive level
• Healthcare and physician support highly preferred
• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran