HR File Clerk (Full Time)

HR File Clerk

Quality Temp Staffing is a family-owned, small business. We are proudly Latino and veteran-owned, built on the belief that "we work to live, not live to work." For over 35 years, we've proudly served Los Angeles County, committed to our communitieshelping our employees and their families by providing individuals with opportunities to grow, thrive, and build meaningful careers in the medical field. Through personalized support and a deep understanding of the unique needs of both our clients and staff, we continue to connect top talent with the facilities that need them most.

General Job Information

Department: Human Resources

Scheduled Hours: 8:30am-5pm

Shift: Day

Working Days: M-F, no weekends

Location: Granada Hills, CA

Salary Range: $19-$21

Status: Ongoing

Our Core Values

• Fostering Work-Life Harmony- We support flexibility and work environments that recognize the importance of personal time, family, and overall well-being.
• Professionalism- We uphold the highest standards in how we operate and who we place. Our team and the professionals we represent act with integrity, accountability, and respect.
• Integrity & Trust- We've earned our reputation by being honest, dependable, and transparentwith our employees, clients, and the communities we serve. We believe in giving people a chancewhether you're a certified new grad or someone looking to re-enter the workforce. Everyone deserves the opportunity to grow, contribute, and succeed. Every placement we make reflects our commitment to safe, compassionate, and high-quality care for every patient.
• Empowerment Through Opportunity
• Excellence in Patient Care

Our Commitment to Your Well-Being

Comprehensive Health Coverage Medical, dental, and vision plans, life insurance, and supplemental coverage

Retirement Plans 401(k), Employer Match of up to 4% of contributions

Work-Life Balance Employee discounts and flexible scheduling

Mental Health and Family Support Employee Assistance Program (EAP) with:

• Mental health support resources
• Child and elder care resources
• Adoption assistance
• Financial wellness programs
• Life and wellness coaches
• And much, much more!

What You Will Do

QTS are seeking local candidates at this time (with 5-15 miles from QTS Headquarters in Granada Hills). Remote positions are not available.

The HR File Clerk is responsible for organizing, maintaining, and safeguarding employee records and confidential HR documentation in both physical and digital formats. This position plays a critical support role within the Human Resources department by ensuring that all employee files are accurate, up-to-date, and compliant with company policies and legal regulations. The HR File Clerk will also assist with data entry, document scanning, filing, and retrieval processes. Attention to detail, discretion, and organizational skills are essential to succeed in this role.

HR File Clerk Summary of Job Responsibilities:

(Duties are subject but not limited to the following)

• HR File Clerks should be able to organize, update, and maintain physical and electronic filing systems, ensuring proper storage and retrieval.
• Process mail, scan, archive, and ensure the confidentiality of HR documents.
• Update employee information in HR systems, maintain logs, and assist in report preparation.
• HR File Clerks must ensure files comply with policies and regulations, and assist with audits.
• Assist with administrative tasks like scheduling interviews and processing paperwork.
• Coordinate with departments and respond to information requests.
• Suggest improvements to filing systems and stay updated on best practices.
• HR File Clerks should be able to perform clerical tasks, manage office supplies, and support HR communications.
• Attending job fairs, school presentations, and other recruiting activities for support.
• Assisting in social media marketing.
• Assisting in prescreening candidates, scheduling interviews, and following up with candidate status.

Qualifications:

• High school diploma required
• At least 1 year with administrative work and/or file maintenance.
• At least 1 year of experience in customer service preferred.
• At least 6 months of HR experience or knowledge of study.
• Excellent organizational, tracking, and time management skills.
• Strong attention to detail and accuracy.
• Strong leadership skills and initiative to work individually as well as with others.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Proficient in QuickBooks, a plus.
• Proficient in multiphone lines.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable source of transportation.

Quality Temp Staffing is an Equal Opportunity Employer and values diversity in the workplace. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

At this time, Quality Temp Staffing does not offer employment-based visa sponsorship. We are only accepting applications from individuals who are U.S. citizens, lawful permanent residents (green card holders), or those who currently hold a valid and active U.S. work visa that permits employment without the need for employer sponsorship.

All applicants must be authorized to work in the United States without the need for current or future sponsorship.

Quality Temp Staffing is committed to complying with the Americans with Disabilities Act (ADA). If you require reasonable accommodations during any part of the application or hiring process due to a disability, please contact our Human Resources department at View email address on click.appcast.io to request assistance. We are happy to work with you to ensure accessibility throughout the hiring process.

All employment offers are contingent upon the successful completion of a background check and, if applicable, a drug screening, in accordance with applicable laws. Due to the sensitive nature of the work, confidentiality and adherence to HIPAA and other privacy standards are required.

Employment with Quality Temp Staffing is at-will. This means that either the employee or the employer may terminate the employment relationship at any time, with or without notice or cause, as permitted by law.

Fraud Alert:

All official communications from Quality Temp Staffing will originate from an email address ending in @qualitytempstaffing.com. Emails from other domains not explicitly mentioned do not represent Quality Temp Staffing and should be considered fraudulent. We strongly advise candidates not to engage with any communications outside of these parameters. If you suspect fraudulent activity, please report it to us immediately at View email address on click.appcast.io.