Clinical Research Coordinator - Medicine - 140311

Payroll Title:
CLIN RSCH CRD Department:
MEDICINE/Cardiology Hiring Pay Scale
$40.68 - $45.78 / Hour Worksite:
East Campus (La Jolla) Appointment Type:
Career Appointment Percent:
100% Union:
RX Contract Total Openings:
2 Work Schedule:
Days, 8-Hour Shifts, Monday-Friday

#140311 Clinical Research Coordinator - Medicine
Extended Deadline: Mon 9/7/2026
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UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 07/06/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants : Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel.

Incumbent coordinates and oversees all aspects of cardiovascular clinical research studies, including study start-up activities, implementation of new protocols at the Cardiovascular clinical Research Unit (CCRU), participant recruitment, screening, enrollment, retention, follow-up, and study closeout activities. Develops informational, educational, and recruitment materials and serves as a liaison between investigators, sponsors, Contract Research Organizations (CROs), Institutional Review Boards (IRBs), and multiple UC San Diego departments to facilitate the successful activation and conduct of clinical trials.

Plans, develops, and implements start-up procedures for multiple Phase I-IV pharmaceutical, device, investigator-initiated, and federally funded clinical research studies across cardiovascular subspecialties including interventional cardiology, structural heart disease, electrophysiology, heart failure, cardiac imaging, preventive cardiology, and vascular medicine. Provides operational leadership and coordination for study start-up, activation, maintenance, and regulatory compliance activities while ensuring adherence to institutional policies and state and federal regulations, including FDA, ICH-GCP, HIPAA, and human subject protection requirements.

Provides oversight of day to day activities of ongoing clinical trials, including but not limited to study administration, regulatory compliance, study coordination, and documentation for complex cardiovascular clinical research protocols. Develops and implements study-specific workflows and operational procedures to support efficient study execution. Ensures all research activities are conducted in compliance with protocol requirements, sponsor expectations, institutional policies, and applicable regulatory standards. Oversees the quality, integrity, and completeness of clinical and research data and assists other investigators and research staff regarding protocol implementation, regulatory requirements, and study conduct.

Responsible for the development, maintenance, and organization of regulatory and study-related documentation required by sponsors, CROs, federal agencies, and regulatory authorities. Properly perform tasks related to the clinical research protocols conducted within the Cardiovascular Clinical Research Unit and ensure compliance with FDA regulations, Good Clinical Practice (GCP), and institutional requirements.

Assists with the development, update, and refine standard operating procedures (SOPs) within the CCRU, relevant study management tools, quality assurance processes, and regulatory infrastructure to support the growing cardiovascular clinical research portfolio. Takes initiatives to improve operational efficiency, participant recruitment strategies, regulatory compliance, and study maintenance processes. Responsible for implementing innovative approaches to patient identification, screening, and enrollment utilizing institutional databases, electronic health records, and clinical trial management systems.

Performs and oversees protocol-required procedures and study-related assessments as appropriate. Independently collects, analyzes, and interprets clinical research data for presentations, publications, progress reports, and sponsor deliverables. Assists Principal Investigators with protocol development, grant submissions, scientific manuscripts, regulatory submissions, and study feasibility assessments. Identifies opportunities for new clinical research initiatives and collaborates with investigators, sponsors, and institutional stakeholders to expand the cardiovascular clinical research portfolio.

Provides training and ongoing oversight of the assigned clinical trials projects to the other research coordinators, medical students, fellows, residents, nurses, and other clinical research staff participating in cardiovascular clinical trials. Develops educational materials and conducts training sessions related to regulatory compliance, protocol implementation, research operations, and Good Clinical Practice.

Utilizes institutional clinical trial management systems, electronic regulatory platforms as applicable, and research databases, including REDCap, Velos, EPIC, and sponsor-specific electronic data capture systems, to manage study activities, track enrollment, monitor study milestones, maintain regulatory compliance, support coverage analysis requirements, and ensure accurate documentation of participant visits and research procedures.

MINIMUM QUALIFICATIONS

• Strong theoretical knowledge and/or Bachelor's Degree in a social science or basic science such as Biology, Microbiology or a related field and/or an equivalent combination of education and work experience.
• Demonstrated experience in clinical trials research conduction both in drug and device trials. Strong knowledge of experimental IND and IDE protocols, data gathering, protocol design and evaluation.
• Demonstrated experience in research protocol start-up procedures, including: study feasibility and site qualification procedures, CDA/NDA submission, local and central/commercial IRB submission processes. Strong experience in clinical trials research including budget negotiations and invoicing per clinical trial agreement.
• Strong knowledge of PI initiated investigational protocols including protocol design and implementation.
• Demonstrated experience performing clinical research duties in a clinical research environment such as CRO, Clinical Research Unit, academic research institution, and/or a research hospital.
• Experience in providing work direction and assisting supervisor(s) in maintaining an efficient medical research team.
• Strong knowledge of investigational protocols especially with cardiology clinical research setting (protocol design, protocol writing and protocol implementation, data management, query resolution).
• Demonstrated experience with investigational device and investigational new drug and registry research protocol in order to screen patients for eligibility, enrollment, randomization to the initiate treatment plan, specimen collection, and orient participating physicians, nurses and other relevant research staff.
• Strong experience completing clinical trials case report both electronic and hard copy as applicable. Experience with creation of the case report forms based on the specific needs of the study.
• Proven ability to find creative and innovative solutions to adjusting needs of the center. Ability to be resourceful and to understand the overall nature of work/responsibilities to establish useful resources and University contacts.
• Ability to discern items that can be handled independently and those which require attention of supervisor, including ability to quickly determine subject matter issues and necessary action to be taken in a timely manner.
• Working knowledge of medical and scientific terminology especially related to the cardiovascular medicine.
• Proven ability to problem solve and resolve conflict.
• Excellent ability to organize/prioritize workload effectively to meet deadlines in an environment with multiple interruptions and changing priorities. Meticulous attention to detail.
• Excellent interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Skill at negotiating with various personalities and developing internal and external network of contacts. Excellent phone etiquette skills.
• Computer proficiency, including working knowledge of word processing, spreadsheet software (Microsoft Office) and internet browser applications. Experience in conducting searches on the internet.
• Demonstrated administrative experience, skill to coordinate complex activities and to use independent judgment to organize and prioritize office functions.

PREFERRED QUALIFICATIONS

• Possess a Clinical Research Coordinator Certificate or Master's Degree.
• Knowledge of cost accounting as applied to both University and Medical Center functions. Demonstrated knowledge of medical billing and collections guidelines and procedures.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check and pre-employment physical.
• Occasional evenings and weekends may be required.
• Must be able to work various hours and locations based on business needs.

Pay Transparency Act

Annual Full Pay Range: $84,940 - $136,555 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $40.68 - $65.40

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

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The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace