Senior Administrative Coordinator

Job Description

Job Description

Title: Senior Administrative Coordinator

Employee Classification: Senior Administrative Coordin

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: $55,625.000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at

Department Summary

The UNT Dallas College of Law is a Fully Approved ABA public law school in downtown Dallas with a full-time day division and a part-time evening division.

The College of Law’s goals are:
(1) Widening access to legal education for those who could be superb legal professionals but who cannot realistically access a legal education given factors including location, cost, and the current role of the LSAT in admission to and financing of law school.

(2) Providing an educational program focused on excellence in developing practice- related competencies, through a curriculum mapped to those competencies and using best instructional practices, including multiple formative and summative assessment throughout, engaged class design, and a spectrum of experiential education.

(3) Creating opportunity for our students by keeping tuition and debt low and producing graduates with high value and ability in multiple segments of the market for legal services.

(4) Becoming a national leader in advancing understanding of best legal education practices, of professional formation, and of the relationship between legal education and the evolving practice and business of law.

(5) Improving access to justice for underserved legal needs.

(6) Serving as a valuable partner in civic engagement with the City of Dallas and the North Texas region.

Position Overview

The Administrative Assistant to the Dean (Senior Administrative Coordinator) serves as the administrative assistant to the Dean at the UNT Dallas College of Law. This position is responsible for providing secretarial, clerical, and administrative support. It is also responsible for ensuring that customer service is provided to College of Law guests and visitors in an effective and efficient manner.

Minimum Qualifications

Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

• Three years experience working in a higher education setting.
• Two years experience working in a law school setting.
• Knowledge of (or ability to rapidly assimilate and retain) university operating procedures, organization and policies.
• Experience with human resources policies and procedures.
• Experience using Peoplesoft query and reporting.
• Knowledge of business principles, practices and techniques.
• Knowledge of electronic information systems and accounting systems.
• Ability to establish and maintain professional working relationships with a variety of internal and external contacts.
• Ability to act with considerable initiative and to work independently.
• Knowledge of safe working procedures and security measures related to work performed and work supervised.

Job Duties

• Managing travel arrangements and travel vouchers for the Dean of UNT Dallas College of Law. 
• Assisting the Dean in preparing speeches, reports, and formal responses to official inquiries from internal and external constituencies.
• Maintaining complex calendars and scheduling appointments for the Dean.
• Briefing the dean on ongoing issues, events, and other activities that impact the College of Law.
• Creating and maintaining department filing system.
• Monitoring and maintaining adequate levels of office supplies and administrative materials for the Dean.
• Coordinating faculty, Deans Cabinet, and administrative staff meetings including preparing agendas and minutes.
• Answering or reviewing communications of various types (letters, emails, telephone calls, and fax) and directing them to the appropriate department, faculty or staff for disposition.
• Coordinating executive communications, including those requiring a high degree of security and sensitivity.
• Responding to public inquiries as well as requests from within the UNT System.
• Serving as a backup to other administrative specialists and providing administrative support while positions are vacant.
• Assisting with ABA and SACS accreditation visits serving as the point of contact for representatives of those accrediting bodies. Assisting with other special projects as needed.
• Performing related duties as assigned.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:00am – 5:00pm; with flexibility for evenings and weekends

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.