Front Office Administrative Coordinator

Job Description

Job Description

Position Summary

We are seeking a dependable and organized Front Office Administrative Coordinator to serve as the first point of contact for the office while providing general administrative support. This hands-on position will handle phones, visitors, email, documents, data entry, and other daily office needs. The ideal candidate is professional, approachable, detail-oriented, and comfortable working independently.

Responsibilities:

• Greet and assist visitors, customers, vendors, candidates, and employees while maintaining a professional front office.
• Answer, screen, and route phone calls; monitor general office email and direct messages as needed.
• Serve as the front-office gatekeeper by appropriately handling unexpected visitors, vendors, sales representatives, and solicitors.
• Scan, print, copy, organize, distribute, and file documents; prepare basic forms, spreadsheets, reports, and correspondence.
• Perform data entry, maintain electronic and physical files, and update company databases and internal systems.
• Receive mail and deliveries, monitor office supplies, assist with meeting scheduling, and provide general administrative support as assigned.

Requirements:

• High school diploma or equivalent required.
• Previous receptionist, administrative, customer service, or office experience preferred.
• Basic knowledge of Microsoft Outlook, Word, and Excel.
• Comfortable using computers, email, scanners, printers, copiers, and multi-line phone systems.
• Strong communication, organization, typing, and data-entry skills with attention to detail.
• Dependable, professional, and able to work independently while using good judgment when handling visitors and confidential information.

Schedule:

• Flexible Hours
• Full-Time | Monday – Friday | 8:00 am – 5:00 pm
• Part-Time | Monday – Friday | 10:00 am – 3:00 pm

Compensation:

• $18.00 - $20.00 per hour, based on experience

Benefits:

• Medical, Dental, and Vision Insurance
• 401(k), Retirement Plan
• Paid Holidays
• Bereavement Leave
• Personal Advancement

Job Type:

• Temp-to-Hire

Application Period:

• This position will remain open until filled

Employer Information
This position is being recruited by NCW on behalf of a client company. All hiring decisions will be made by the employer. NCW partners with organizations nationwide to connect top talent with opportunities across construction, manufacturing, warehousing & distribution, and engineering industries.

Equal Opportunity Employer
We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration without regard to protected status in accordance with applicable laws.