Administrative & Operations Coordinator

Job Description

Job Description

Overview

We are looking for a dependable Administrative & Operations Coordinator to support day-to-day office and administrative needs. This role is focused on organization, coordination, and follow-through — helping keep the business running smoothly by handling routine administrative, tracking, and support tasks.

This is a hands-on position for someone who enjoys being organized, supporting leadership and teams, and keeping details from slipping through the cracks.

Key Responsibilities

Administrative Support (Primary Focus)

• Provide daily administrative support to leadership and operations teams
• Manage calendars, schedules, and basic coordination as needed
• Track tasks, deadlines, and recurring administrative needs
• Maintain files, records, and documentation
• Assist with basic reporting, spreadsheets, and data tracking

HR & Office Support (Light)

• Assist with employee onboarding and offboarding paperwork
• Help coordinate payroll-related information and documentation
• Maintain employee records and basic HR files
• Support routine compliance and office-related tasks

Systems & Office Coordination

• Assist with monitoring internal systems (fleet tracking, corporate cards, and similar tools)
• Help track issues and coordinate with vendors or internal teams when needed
• Support basic system reporting and organization

General Support

• Help document simple processes and procedures
• Assist with projects and tasks as they come up
• Serve as a reliable point of support across teams

Qualifications

• 2–5 years of experience in an administrative, office, or operations support role
• Strong organizational and time-management skills
• Comfortable working with spreadsheets, email, and basic business systems
• High attention to detail and strong follow-through
• Clear, professional communication skills
• Able to juggle multiple tasks and priorities

Nice to Have (Not Required)

• Experience supporting HR or payroll processes
• Experience in a small or growing company
• Exposure to expense management, fleet tools, or corporate card platforms