Administrative Coordinator - Operations & Marketing
Matador Realty Investments
Administrative Coordinator – Operations & Marketing Administrative Coordinator – Operations & Marketing Get AI-powered advice on this job and more exclusive features. Matador is a dynamic commercial real estate investment and brokerage firm focused on building wealth through strategic acquisitions and market insight. We operate with agility, integrity, and a commitment to excellence across all departments — from acquisitions and brokerage to fund management and marketing. Role Summary As the Administrative Coordinator for Operations & Marketing, you will provide vital support to our acquisition and marketing departments by ensuring accurate data tracking, smooth coordination of initiatives, and timely execution of recurring tasks. You’ll thrive in a fast-paced environment where attention to detail, proactivity, and strong organizational skills are key. Key Responsibilities 1. Assist with document preparation, meeting coordination, and internal process tracking for the acquisitions and marketing teams 2. Maintain and update property databases, lead trackers, and CRM systems (e.g., HubSpot, Yardi) 3. Coordinate marketing deliverables and internal project timelines with third-party vendors and internal staff 4. Draft and format reports, email communications, and market updates 5. Monitor campaign schedules and asset deadlines, ensuring everything stays on track 6. Support property tour scheduling, client follow-ups, and meeting notes 7. Handle general admin tasks such as inbox management, filing, digital document organization, and travel logistics What We’re Looking For
- 2+ years of administrative experience in a fast-paced, professional environment
- Familiarity with real estate, acquisitions, or marketing operations preferred
- Highly organized, tech-savvy, and detail-oriented
- Strong communication and follow-up skills
- Proficiency in Google Workspace, Microsoft Office, and project management tools
Vacancy posted 3 days ago
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