Administrative Operations Coordinator

Career Opportunities with USA Renovations Careers At USA Renovations Current job opportunities are posted here as they become available. Location: Dallas, TX (In-Office) Compensation: $15–$20 per hour (based on experience) Schedule: Full-Time, Monday–Friday Industry: Construction / Facilities Services Position Overview We are seeking a driven, detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of our growing construction services company. This role is critical to keeping our systems organized, our office running smoothly, and our administrative processes consistent. This position is ideal for someone who has experience working in a professional office environment, understands basic corporate etiquette and reporting structure, and is eager to grow into expanded operational responsibility over time. Key Responsibilities Operations & Systems Support Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks , and related platforms Assist with user setup, permissions, basic troubleshooting, and system organization Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly Payroll & Timekeeping Support Review employee time punches using Samsara GPS and timekeeping tools Verify accuracy of time records and publish timecards to Procore Communicate discrepancies to supervisors for resolution (Payroll processing experience is a plus, but not required) Office Administration Manage office supplies, equipment, and vendor relationships (cleaning, maintenance, etc.) Coordinate office maintenance requests and service scheduling Set up desks, equipment, and access for new hires Monitor, scan, and distribute incoming mail and documents Maintain a clean, organized, and professional office environment Accounting & Administrative Support Perform basic administrative tasks in QuickBooks Online Assist with syncing transactions and organizing records Contact customers regarding past-due invoices and follow up on collections Maintain professionalism and accuracy when communicating financial information Qualifications & Experience Required: Prior experience working in a professional office or corporate environment Strong organizational skills and attention to detail Ability to follow established processes and respect reporting structure Professional communication skills (email, phone, in-person) Comfortable working with multiple software platforms Reliable, punctual, and able to manage multiple priorities Preferred (Not Required): Experience in construction, facilities, or service-based industries Familiarity with Procore, QuickBooks, or timekeeping systems Basic understanding of accounting or payroll workflows Interest in operations, systems, or business management What We’re Looking For Someone who takes ownership of their work and follows through Comfortable supporting multiple departments without overstepping Curious, coachable, and open to learning new systems Respectful of hierarchy, accountability, and process Motivated by growth and increased responsibility over time Medica, Dental, Vision, and Life Insurance Paid Time Off 8 Company Paid Holidays Profit Sharing This role is designed to grow. High performers may advance into expanded operational, accounting, or office management responsibilities as the company scales. #J-18808-Ljbffr