Permit Coordinator

Permit Coordinator

KPI Solutions is a leading supply chain and warehouse automation integrator helping companies transform distribution operations through intelligent software, robotics, automation, and data-driven solutions.

With expertise spanning WMS, automation, robotics, controls, and systems integration, KPI partners with customers to design and implement scalable solutions that improve throughput, efficiency, and operational performance across distribution and fulfillment environments.

Role Summary

The Permit Coordinator owns the end-to-end permitting process for material handling automation projects (conveyors, AS/RS, robotics, sortation) across several concurrent job sites. Works with moderate autonomy, escalating only complex jurisdictional or code-interpretation issues to senior staff.

Key Responsibilities

• Independently research and interpret permit requirements (building, electrical, mechanical, fire/life-safety) across varied AHJs, including jurisdictions with non-standard or ambiguous code adoption
• Prepare and submit complete permit packages (drawings, equipment cut sheets, load calculations, seismic/structural docs) with minimal oversight
• Track applications through plan review, respond to reviewer comments, and manage resubmittals to keep schedules on track
• Serve as primary point of contact with building departments, fire marshals, and inspectors for assigned projects
• Coordinate directly with engineering and subcontractors to close out RFIs related to permitting
• Schedule inspections, attend key ones on-site, and drive corrective actions to closure
• Maintain and improve the permit tracking dashboard across 812 active projects
• Monitor and flag relevant code changes (IBC, NFPA 13/72, NEC, OSHA) affecting automation installs
• Mentor junior coordinators or expediters on process and documentation standards
• Proactively identify and communicate schedule/budget risk from permitting delays to the project manager

Qualifications

• 5+ years in permit coordination, construction administration, or AHJ liaison work; industrial, warehouse, or logistics construction strongly preferred
• Working knowledge of how building/fire/electrical codes apply to conveyor systems, racking, and automated equipment
• Demonstrated ability to manage multiple jurisdictions/projects simultaneously with limited supervision
• Proficiency with permit tracking or construction management software (Procore, PlanGrid, or similar)
• Comfortable reading and marking up construction/engineering drawings
• Strong written/verbal communication for negotiating with government officials and resolving plan review pushback
• Ability to travel to job sites as needed (typically 1025%)

Nice to Have

• Direct experience permitting material handling/automation systems (conveyor, ASRS, robotics)
• Working knowledge of NFPA 13/72 as applied to warehouse automation and high-piled storage
• Prior experience on the AHJ side (municipal plan reviewer or inspector) or as a permit expediter