Administrative Assistant

Administrative Assistant

MANATT, PHELPS & PHILLIPS LLP is one of the nation's premier law and consulting firms known for quality and extraordinary commitment to clients & integrated, relationship-based services. We are notably progressive and entrepreneurial and are deeply committed to diversity, public service, and excellence in all we do.

The New York office of Manatt, Phelps & Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing health care practice, Manatt Health. This role involves performing administrative functions in support of lawyers and consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements.

Responsibilities:

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Overseeing entry and coding of time.
• Reconciling monthly billing statements and tracking to budget.
• Prepare and format documents in Word
• Management and tracking of expense reimbursements.
• Provides back-up support to other executive assistant when needed.
• Ad hoc projects and duties as needed.

Qualifications:

• Candidate should have 2 plus years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast paced environment. Reliable, friendly and positive, can-do attitude is essential.
• BA Degree required.
• Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment.
• Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently.
• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others.
• Must have strong writing and research skills
• The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team.
• Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus.
• Interest in the Health Care field highly preferred.

EEO/AA EMPLOYER/Veterans/Disabled