Regional Administrative Assistant

The Pacific Conference is a network of Brethren in Christ congregations located in California and Oregon. Position Overview Working closely with the Bishop, Conference Leadership Team (BOD), pastors, and congregations of the BIC U.S. Pacific Conference, the Regional Administrative Assistant helps ensure that conference operations, communications, events, and ministry initiatives are carried out with excellence and efficiency. This position offers a unique opportunity to contribute to the growth and health of churches while supporting leaders who serve across the conference. Hours : Part-time, 12 hours/week Location : West Coast, hybrid Executive & Administrative Support Coordinate scheduling and administrative support for the Bishop. Prepare materials and logistics for meetings, appointments, and ministry engagements. Manage conference correspondence, email communications, and mailings. Maintain accurate conference records and databases. Conference Operations & Events Support planning and execution of the Pacific Conference Annual Meeting, including logistics, communications, documentation, and follow-up. Partner with the Bishop to plan, promote, and facilitate conference-wide events and ministry initiatives. Coordinate facility arrangements, agendas, attendance tracking, and meeting documentation. Process expense reports, pay bills, prepare and distribute checks, make deposits, and coordinate financial reporting with the regional treasurer. Assist with administrative processes related to pastors, congregations, and conference operations. Communications & Information Management Develop and distribute conference newsletters in collaboration with the Bishop. Coordinate website updates through BIC Communications. Ensure accurate and up-to-date records for congregations and pastoral leaders. Pastor Support & Credentialing Assist with pastoral search processes by coordinating communication and documentation for candidates and search committees. Support credentialing processes and interview scheduling. Coordinate pastoral mid-term and end-of-term review processes. Prepare pastoral work agreements and related documentation. Additional Responsibilities Prepare, distribute, collect, and compile annual congregational reports. Perform other ministry-related duties as assigned by the Bishop or requested by the General Church Office. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential responsibilities. Qualifications & Competencies A vital and maturing relationship with Jesus Christ and a heart for the Brethren in Christ U.S. An understanding and acceptance of the BIC U.S. core values Personal Credibility – Demonstrates integrity, discretion, and the ability to maintain confidentiality Personal Effectiveness – Self-motivated and able to work independently and unsupervised Exceptional organizational and time-management skills, with the ability to manage multiple priorities effectively Communication Proficiency – Strong verbal and written communication skills Administrative Skills – Detail-oriented with excellent administrative and project management skills Proficiency with the application of Information Technology in an administrative setting including use of Shelby database, Outlook, E-mail, Word, Excel and PowerPoint Spanish and/or Korean Language Skills preferred but not required #J-18808-Ljbffr Brethren in Christ U.S