Legal Secretary

About the Opportunity A leading global law firm is seeking an experienced Legal Secretary to join its Boston office. This position provides high-level administrative and legal support to attorneys and practice teams working with sophisticated clients. The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced law firm environment. Responsibilities Prepare, edit, proofread, and format legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials. Manage attorney calendars, appointments, workflow, priorities, and deadlines. Provide day-to-day administrative support to attorneys and practice teams. Assist with client billing, including reviewing and editing prebills and coordinating with the Billing Department. Open new client matters and coordinate requests for client files and records. Arrange domestic and international attorney travel. Enter, review, and finalize attorney time entries. Maintain accurate electronic and physical filing systems. Coordinate meetings, conferences, client visits, and special events. Arrange conference rooms, catering, technology support, and Outlook invitations. Manage phone communications, contact lists, correspondence, and incoming mail. Process expense reports, invoices, and accounts payable submissions. Maintain and organize confidential legal documents, deposition transcripts, and records. Convert and format documents using Microsoft Word, PDF, Excel, and PowerPoint . Provide transcription and dictation support as needed. Assist attorneys and practice teams with special projects and administrative requests. Qualifications Minimum 10 years of legal secretarial experience , preferably within a law firm or professional services environment. High school diploma required; associate’s or bachelor’s degree preferred. Typing speed of 60+ WPM . Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook . Experience with legal technology and document management systems such as iManage, Emburse, DTE Time Entry , or similar platforms. Experience using ChatGPT, Microsoft Copilot, and/or Claude . Strong knowledge of legal terminology and legal documentation. Understanding of court filing procedures, including electronic filings. Excellent written and verbal communication skills. Exceptional organizational and time-management abilities. Strong attention to detail and ability to manage competing priorities. Professional judgment and ability to maintain strict confidentiality. Strong internal and external client-service skills. Ability to work additional hours when business needs require. Why Join Us? This is an excellent opportunity to join a highly respected law firm and work alongside talented legal professionals in a collaborative and intellectually stimulating environment. The Legal Secretary will play an important role in supporting attorneys, clients, and the firm’s overall success. Salary Range: $70,000–$96,000 annually, based on experience and qualifications. #J-18808-Ljbffr TheCorporate LLC