Administrative Assistant

Job Description

• Associate Degree or equivalent years of work experience

• Strong Data Management and organizational skills

• Strong Written and Verbal Communication skills

• Experience Receiving/ processing mail / distribution

* Prepare documents and emails.

* Schedule, attend and assist at meetings.

* Answering calls

* Greeting and assist visitors.

* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.

* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.

* Submitting all apprenticeship paperwork to the JATC.

Member Services

* Assisting members with any questions they may have.

* Investigation of members records for inaccuracies.

* Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)

* Review of pending applications. Inform reps on any paperwork that is pending.

Office Upkeep

* Maintain files in correct order insuring that each member's documentation is in proper file.

* Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.

* Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

Skills and Requirements

Administrative Duties

* Prepare documents and emails.

* Schedule, attend and assist at meetings.

* Answering calls

* Greeting and assist visitors.

* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.

* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.

* Submitting all apprenticeship paperwork to the JATC. Bilingual (Spanish)