Senior Administrative Assistant - Courts

Job Description

Job Description

Invest in you and improve the Community at the same time. Bannock County is a place where you can learn relevant skills and go as far as you take yourself.

How Bannock County invests in YOU:

• Excellent Medical/Dental/Vison insurance at a low cost to you and your family.
• County provided life insurance in addition to optional life insurance
• PERSI 401k contributions
• Vacation, sick, and holiday leave for work-life balance
• Development and advancement opportunities.

A little bit about this role

• Monday through Friday 8 am to 5 pm schedule
• Working with a great team
• Providing meaningful service to the public

What this role is all about:

This position performs complex and highly responsible legal, secretarial, clerical, and customer service duties to manage all civil and criminal filings and collection of all fines, costs, restitution and fees for the Magistrate and District Court. The primary function of this job is to receive and process a variety of paperwork associated with the Courts functions. Attention to detail and accuracy of data is extremely important in this job. Duties include processing all civil filings, entering data into the Idaho Supreme Court Case Management System, determining fines, fees and bond amounts, collecting and balancing monies, preparing warrants and other legal documents, receiving and posting bonds and performing a variety of administrative support duties for the Courts. Work is conducted under the Idaho Rules of Civil Procedures, Court Rules, Criminal Rules, Supreme Court Rules, Administrative Court Rules and Idaho State Code. Customer contact is frequent with the public, attorneys, Judges, other court personnel, law enforcement personnel and various State departments. The work is performed under the supervision of the Court Supervisor. The principal duties of this class are performed in a general office environment.

Essential Duties and Responsibilities (will vary by assignment)

• Receives and processes civil filings and case files; determines the jurisdiction of the case, type of case and required filing fees;
• Establishes amount due and accepts payments for bonds, fines, fees, restitution, and other reimbursements and balances payments received; maintains individual cash drawer;
• Monitors cases and paperwork flow for appropriate time frames, processing and follow-up;
• Records criminal charges and other information into the Idaho Supreme Court Case Management System for processing including misdemeanor citations, infraction citations and felony complaints;
• Receives and files paperwork in civil and criminal cases; determines action to be taken;
• Contacts and obtains an evaluator/mediator for certain cases; prepares and processes related paperwork;
• Files and assigns case numbers on petitions; issues writs of execution; verifies absence of outstanding writs; collects and receipts fees, processes returned and interim writs; distributes writs for garnishment;
• Receives and processes domestic violence protection orders, local and foreign;
• Takes pleas of not guilty and guilty on payable misdemeanor charges; prepares and processes associated paperwork;
• Provides information to customers on court proceedings, status of cases, associated penalties, and other related information;
• Prepares clerk records for appeals including preparation of copies, indexing, page numbering, preparing exhibits and exhibit lists;
• Receives and posts bonds on civil and criminal cases;
• Receives and disburses monies for restitution to victims;
• Receives and processes request for relief for withheld judgments;
• Provides background and criminal checks to the public and other courts;
• Answers phone calls and responds to questions; provides information regarding payment of citations, license suspension, license reinstatements, court hearings, process for filing small claims, filing civil complaints, how to enter pleas and other information, without giving legal advice;
• Creates, types and proofs letters to attorneys and non-represented parties regarding case filings and filing fees;
• Coordinates with state Department of Transportation (DOT) on license suspensions, renewals, modified judgments, and related issues;
• Performs all work duties and activities in accordance with County and Court policies, procedures and safety practices.

Other Duties and Responsibilities

• Provides the Bureau of Criminal Identification of any change from the original judgment in a criminal case;
• Provides reports to the credit bureau on civil judgments;
• Performs other related duties as required.

What you need:

• High school diploma or GED equivalency is required; and
• One (1) to two (2) years' experience in an office setting performing general clerical duties and the ability to learn legal terminology and each segment of the court process within first six months on the job; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Where you'll be working:

Bannock County was established in 1893 and was named after the Native American tribe indigenous to the area. Bannock County is the sixth-most populous county in Idaho and as of the 2020 census had a population of 87,018. The City of Pocatello is the county seat and largest metropolitan area in the county. Bannock County proudly provides meaningful work, looks out for the safety and wellbeing of employees and their families, provides opportunities for development, encourages trust in the organization, offers a positive workplace, and maintains work/life balance. The County also performs many essential functions in the community.

Bannock County is an Equal Opportunity Employer.

Veteran's Preference Given Pursuant to Idaho Code.