Office Assistant

Office AssistantWe are seeking a reliable, detail-oriented Office Assistant to support daily administrative operations for our growing construction company in Mahwah, NJ. This is a full-time, temp-to-hire position ideal for someone organized, proactive, and comfortable handling a variety of office tasks in a fast-paced environment.Key ResponsibilitiesAdministrative Support: Answer incoming calls, direct inquiries, manage emails, and distribute mail.Document Management: Maintain physical and digital filing systems for project files, permits, contracts, and vendor records.Data Entry & Invoicing: Assist with processing accounts payable/receivable, data entry into company software, and invoice reconciliation.Project Coordination: Track submittals, assist with permit applications, and help coordinate communication between project managers, field staff, and subcontractors.Office Maintenance: Monitor office supplies, order inventory, and keep common areas tidy and organized.QualificationsExperience: 1–3 years of administrative/office support experience (prior experience in construction, trades, or field services is a major plus).Software Skills: Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with QuickBooks or construction software (e.g., Procore, BuilderTrend) is helpful.Skills: Excellent communication, strong organizational abilities, and sharp attention to detail.Reliability: Punctual, dependable, and able to work independently as well as part of a team.Compensation / Pay Rate (Up to): $22.00 - $26.00 Per Hour