Business Office Manager

Job Description

Job Description

Key Job Duties and Responsibilities 

The Business Office Manager’s primary duty is to assist the Executive Director in the day-to-day accounting  functions of the Community in accordance with current acceptable accounting, cost reimbursement principles,  payroll and other administrative tasks related to the long-term care operation.  

The following is a general list of key job duties and responsibilities in your position. The list is not to be considered inclusive and you will be  required to perform other duties/responsibilities as assigned by an authorized supervisor. 

Duties and Responsibilities 

Comply with the Community’s personnel, safety, and corporate policies and procedures. 

Report witnessed or reported allegations of resident abuse/neglect immediately to the Executive Director, RCC or Unit Manager Treat residents, family members, visitors, and team members with respect and dignity. 

Maintain the confidentiality of all resident and family information. 

Report to work on time and as scheduled. 

Perform eligibility verification as needed. 

Attend daily Admission meetings, weekly Department Head meetings and participate in special Community events. Complete admission financial paperwork. 

Perform Daily upkeep of the AR system including but not limited to census, cash, ancillaries, adjustments, and dashboard review. Process Accounts Payable on a daily basis and ensure delivery to Corporate Office as required. 

Process payroll and keep an accurate account of all employee ETO hours.  

Create and maintain all employee files. 

Process Workers Compensation paperwork, scan to HR, assist with scheduling appointments when needed, track FMLA absences,  etc.  

Maintain administrative files including but not limited to, resident billing files, OSHA log 200, Worker’s Compensation, Medicare and  Medicaid files.  

Maintain Resident Fund Account, including balancing fund on a monthly basis, allocating interest and mailing quarterly statement.  Perform the monthly closing process as instructed.  

Assist in Dining Room and other activities when needed.  

Essential Job Duties/Physical Requirements 

The following is a general list of key job/physical requirements for your position. The list is not to be considered inclusive and other  job/physical requirements may be necessary as deemed by the Community. 

• Regular worksite attendance. 

• Must have basic computer skills. 

• If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in  Company’s Motor Vehicles policy. 

• Must be able to read, write, speak, and understand the English language. 

• Must be able to work beyond normal working hours and on weekends and holidays when necessary.

• Must be able to assist in the evacuation of residents during emergency situations. 

• Must be able to perform the essential position functions of the job with, or without reasonable accommodation.

• Must be able to meet the general health requirements set forth by State regulations and Company policy which may include  medical and physical examinations. 

• Must be able to push, pull, move, and/or lift a minimum of 10 pounds to a minimum height of 3 feet and be able to push, pull,  move, and/or carry such a weight a minimum distance of 4 feet. 

• Must be able to bend, stoop, kneel, crouch, perform overhead lifting, and perform other common physical movements as  needed for your position. 

• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the  Community. 

• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the  requirements of this position can be fully met.