Sr. Legal Secretary

Job Details:

Sr. Legal Secretary

A leading legal organization is seeking an accomplished Sr. Legal Secretary out of a mid to large size firm to support a dynamic, collaborative team of attorneys, principals, paralegals, and business professionals. This is a hybrid role and is on site 4 days a week and will support two Partners.

The Sr. Legal Secretary will serve as a trusted resource, taking ownership of workflow coordination and ensuring assignments are appropriately prioritized, efficiently delegated, closely monitored, and completed to the highest standard. The role requires a seasoned legal professional with exceptional organizational skills, sound judgment, discretion, and a proactive approach to supporting sophisticated legal practices.

Key Responsibilities

• Coordinate, prioritize, track, and facilitate workflow across a busy legal team, ensuring deadlines and client needs are consistently met.
• Serve as a key point of contact for attorneys, paralegals, and business professionals.
• Evaluate assignments, identify appropriate resources, and coordinate the timely completion of work.
• Partner with attorneys to understand priorities, requirements, and time-sensitive matters.
• Proactively identify workflow challenges, escalate issues when appropriate, and help develop effective solutions.
• Manage complex calendars, meetings, conference calls, travel arrangements, and other high-level administrative needs.
• Support client billing, attorney timekeeping, expense reporting, and matter administration.
• Prepare, proofread, organize, and coordinate correspondence, presentations, reports, and client materials.
• Maintain accurate client, matter, contact, and document information in accordance with firm standards.
• Utilize legal technology and document management systems to support an efficient and organized practice.
• Maintain comprehensive handover documentation to ensure seamless continuity of support.
• Mentor and support junior team members while fostering a culture of collaboration, accountability, and service excellence.
• Contribute to process improvements and support the successful implementation of new initiatives.

Ideal Qualifications

The successful candidate will have:

• 5+ years of legal administrative or legal assistant experience, preferably within a law firm environment.
• Exceptional attention to detail, organization, judgment, and follow-through.
• Proven ability to manage multiple priorities and competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills and the confidence to interact with senior attorneys and business professionals.
• Demonstrated ability to coordinate resources, allocate work, and drive assignments through completion.
• A highly professional and discreet approach, with a strong commitment to confidentiality.
• A collaborative, adaptable, and solutions-oriented mindset.
• The ability to mentor and support less experienced team members.

Tim Campbell   

Liberty Personnel Services Inc.

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