Operations and Personnel Administrator

Operations and Personnel Administrator Job Summary The Spencer Fox EcclesSchool of Medicine (SFESOM) at the University of Utahcombines excellence in teaching, research, and clinical expertiseto train tomorrow's physicians for the rapidly changing world ofmedicine. The Mission-DrivenMedical Degree (MD) Program in the SFESOM Dean'sOffice emphasizes community, relationships, andcollaboration. The Operations and Personnel Administrator supports the SFESOMDean's Office by providing human resources, legal, and reviewcommittee support with minimum supervision, as well as othervarious administrative functions. This position is a team member ofthe Administrative Unit and reports to the Director ofAdministration & Personnel. Office Administrators Oversee general office operations. Coordinate all aspects of thedaily office environment including, but not limited to, officemaintenance, ordering office supplies, and other duties to ensurethe office operates smoothly and efficiently. Coordinate officeequipment maintenance and initiate facility repair requests withbuilding management and/or outside vendors. Work closely withexecutives and management on coordination of local culture andengagement initiatives including planning and logistics. Act as theface of the office and develop and maintain relationships withbuilding management services, vendors, caterers, and variousinternal departments. Coordinate and schedule internal/externalmeetings, and conference/video calls on behalf of leaders. May beresponsible for managing office budget and contract/pricenegotiations with vendors. May perform other duties includingaccounting support, reception, payroll, facilities, maintenance,supply management, and various back office functions. Learn more about the great benefits of working forUniversity of Utah: benefits.utah.edu The department may choose to hire at any of the below joblevels and associated pay rates based on their business need andbudget. Responsibilities Human Resources Support Provides recruitment support by postingjobs, managing applicant workflow, following-up on special handlingflags Provides onboarding support by preparing the offer letter,processing pre-hire checks (hiring proposal, background check, drugscreening, references, gathers personal information, etc.),completing Form I-9, schedules and conducting Dean's Officeorientation Prepares and distributes monthly staff newsletter Updates personnel records Updates and maintains organizationalcharts Provides support with annual processes (performancemanagement, training compliance, budget preparedness, etc.) Maintains various SFESOM contact directories (online, listservs,payroll lists, etc.) Provides back-up support to PayrollReporters Special human resources projects as assigned Legal & Review Committee Support Acts as main point of contact betweenSFESOM MD program and the University's Office of General Counsel inthe processing of affiliation agreement contracts Works collaboratively with other SFESOM MD program teams to receive,complete, track, and finalize affiliation agreement contracts in atimely and effective manner Maintains finalized affiliationagreement contracts by monitoring expiration and renewal dates Provides support for the SFESOM MD program Advancement ReviewCommittee (ARC) by scheduling student and faculty subcommittees Prepares and distributes materials, takes minutes, and tracksoutcomes for ARC subcommittee meetings Partners closely withSFESOM Student Affairs and SFESOM Curriculum leadership, students,and faculty to ensure timely, efficient, and seamless subcommitteemeetings Maintains organized files Other Administrative Functions Manages departmental purchasing card, including making purchasesand checking the card out to other approved SFESOM individuals Participates in departmental budget meetings Office Administrator, IV Oversee general officeoperations. Coordinate all aspects of the daily office environmentincluding, but not limited to, office maintenance, ordering officesupplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance andinitiate facility repair requests with building management and/oroutside vendors. Work closely with executives and management oncoordination of local culture and engagement initiatives includingplanning and logistics. Act as the face of the office and developand maintain relationships with building management services,vendors, caterers, and various internal departments. Coordinate andschedule internal/external meetings, and conference/video calls onbehalf of leaders. May be responsible for managing office budgetand contract/price negotiations with vendors. May perform otherduties including accounting support, reception, payroll, facilities, maintenance, supply management, and various backoffice #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.