Office Manager

Location: Full-Time | On-Site | City of Industry, California Reports To: President Join a Company Where You Can Make a Difference Commercial Cooling is a leading manufacturer of custom walk-in coolers and freezers, recognized for delivering quality products and exceptional customer service for over 60 years. We are seeking an experienced, highly organized, and business-minded Office Manager to become a trusted partner to the President and help coordinate the day-to-day execution of our growing manufacturing business. This is an exceptional opportunity for a professional who enjoys solving problems, coordinating people and processes, and learning every aspect of a successful manufacturing company. The successful candidate will gain broad exposure to purchasing, logistics, customer service, accounting, engineering, production, and executive leadership while building a long-term career with Commercial Cooling. If you're looking for an opportunity where your contributions matter, your ideas are valued, and your professional growth is encouraged, we'd like to meet you. About the Role The Office Manager serves as a central point of coordination for the company's office administration and day-to-day business support activities. Working closely with the President and department managers, this position helps ensure priorities are communicated, projects move forward, purchasing and logistics activities are coordinated, customer commitments are supported, and information flows efficiently throughout the organization. Initially, the successful candidate will focus on learning the business, building relationships across all departments, coordinating day-to-day business activities, and becoming a trusted resource to the President. The primary objective of this position is to strengthen administrative coordination, improve communication between departments, and support the President in the day-to-day execution of the business. As business knowledge, leadership ability, and organizational needs evolve, opportunities for increased responsibility will become available based on demonstrated performance and business needs. What You'll Do Partner directly with the President to coordinate daily office and business activities. Facilitate communication and follow-up between Sales, Engineering, Purchasing, Production, Shipping, Accounting, and Customer Service. Develop a thorough understanding of the company's products, processes, systems, and workflow to effectively support daily business operations. Coordinate purchasing activities by monitoring purchase orders, vendor communications, and material availability. Assist with customer communications regarding order status, scheduling, and delivery coordination. Utilize QuickBooks and other business systems to support purchasing, reporting, and administrative functions. Track projects, priorities, and action items to help ensure timely completion. Prepare reports, meeting agendas, executive summaries, and follow-up items. Identify opportunities to improve communication, organization, and administrative efficiency. Support special projects and additional responsibilities assigned by the President. What We're Looking For The ideal candidate is someone who naturally becomes the person others rely on to organize work, solve problems, and keep projects moving. You are someone who: Learns quickly and enjoys understanding how a manufacturing business operates. Works with urgency while maintaining exceptional attention to detail. Communicates professionally with customers, vendors, office staff, and production employees. Successfully manages multiple priorities in a fast-paced environment. Is resourceful, dependable, and solutions-oriented. Takes ownership and consistently follows through on commitments. Builds trust through professionalism, integrity, and accountability. Enjoys helping departments work together toward common goals. Is motivated to grow professionally and assume greater responsibility over time. Qualifications 10 years of progressive experience in office management, business administration, manufacturing support, purchasing, logistics, project coordination, or a similar role requiring strong organizational and business acumen. Manufacturing or industrial experience strongly preferred. Working knowledge of purchasing processes, freight coordination, customer service, and office administration. Experience using QuickBooks or similar accounting software. Experience with ERP or manufacturing software is preferred. Advanced Microsoft Office skills, particularly Excel, Outlook, and Word. Excellent organizational, communication, and problem-solving skills. Ability to prioritize multiple responsibilities while maintaining professionalism, accuracy, and sound judgment. Why You'll Love This Opportunity You’ll work directly with executive leadership while gaining broad exposure to every major function of a growing manufacturing business. Your work will help strengthen communication, improve coordination, support daily business execution, and contribute directly to the continued success of Commercial Cooling. This is an opportunity to build a long-term career with a stable, growing company where initiative, dedication, and performance are recognized and rewarded. Commercial Cooling believes in developing talented people from within. This position is designed for an individual who wants to build a long-term career while learning every aspect of the business. Through hands‑on experience, mentorship, and demonstrated performance, the successful candidate will develop a comprehensive understanding of the company’s operations and may assume increased responsibility as business needs evolve. The Kind of Person Who Will Thrive Here We move quickly, value teamwork, accountability, and continuous improvement. The right person is proactive, adaptable, and enjoys helping others succeed. They are comfortable coordinating multiple priorities, solving problems, building strong working relationships, and bringing organization to a fast‑paced manufacturing environment. If you enjoy learning, taking initiative, and becoming the person others rely on to keep the business moving forward, we’d love to hear from you. #J-18808-Ljbffr Commercial Cooling - Par Engineering, Inc