Executive Assistant

Executive AssistantSony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. For additional information, go to sonypictures.com.The Executive Assistant will provide a full range of administrative support for President of Screen Gems including handling phones, calendar, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling. Additionally, familiarity with the industry, agents, managers, filmmakers is key – as is putting together various lists (writer, director, producer lists) and working creative notes. Must be willing to read screenplays and other forms of submissions.ResponsibilitiesWord processing (composing and generating letters, memos and fax cover sheets)Handle day-to-day phone calls including rolling high volume calls with President, redirecting calls to appropriate departments and relaying timely messagesScheduling travel for executive as well as for any of executive's projects (producers, writers, actors, directors)Distributing and following-up on documents and submissionsLiaise w/ executives & assistants within Sony, as well as other production companies, studios, agencies, law firms, management companiesUpdating databases and listsScheduling and preparing for meetings and handling heavy calendarExtensive readingTrack external projects/talent schedules, and availability of writers/directors/actorsProcessing expense reportsProcess reimbursement expenses for project participants (Producers, Writers, Directors, Actors)Responsible for processing/handle sensitive intellectual propertyManaging document flow, including creating and maintaining files (electronic and hard copy)Other general administrative duties (processing mail, copying, helping maintain the office, etc.)Organize and manage script library and database to store submissions for projects and information about filmmakersPrepare various presentations on PowerPointMiscellaneous duties as requiredQualifications2+ years experience as an administrative assistant, experience in creative development and or production preferredStrong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)Experience with Adobe Acrobat, PIX, and other entertainment software programs preferredKnowledge of Filmmakers, Screenwriters, Literary Authors, and RepresentativesExceptional organizational and interpersonal skillsMust be detail-orientedMust be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely mannerMust be able to meet deadlinesMust be flexible – an ability to work well in an environment where needs and priorities are subject to constant changeCommon sense, dependability, and attention to detail are requiredMust be a self-starter with a team-player attitudeExcellent communication skills – written and oral (must have a professional and courteous demeanor)Discretion is a mustThe anticipated base salary for this position is $38.37/hour to $48.03/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.To request an accommodation for purposes of participating in the hiring process, you may contact us at View email address on click.appcast.io.