OFFICE ASSOCIATE

Job Requisition ID: 56452 Opening Date: 05/28/2026 Closing Date: 06/11/2026 Agency: Environmental Protection Agency Class Title: OFFICE ASSOCIATE - 30015 Skill Option: None Bilingual Option: None Salary: Anticipated Starting Salary (Effective 7/1/26) $4,144 a month; Full Range $4,144 - $5,429 a month Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***

Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Job Overview

The Illinois Environmental Protection Agency (EPA), Division of Legal (DOL), Division of Records Management/FOIA is seeking an Office Associate Option 1. This position performs general office support functions and a variety of complex and specialized clerical information. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

• Files, retrieves, updates and maintains hard copy records, microfilm and automated files consisting of complex
  specialized records.
• Prepares paper documents and drawings for digital imaging by acquiring and transcribing index information from
  various databases onto insert sheets and incorporating the inserts into batched information.
• Provides information, guidance and direction to Agency staff and the general public in records retention functions.
• Performs complex, specialized clerical, secretarial and general office support functions including.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
  above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and two years of office
  experience.

Preferred Qualifications (In Order of Significance)

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers working knowledge of basic mathematics.
• Prefers elementary knowledge of agency programs, rules and regulations.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

Conditions of Employment

• Requires the ability to pass a name-based background check.
• Requires ability to lift boxes of files weighing up to 35 lbs.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including
  scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30 am - 5:00 pm Monday - Friday 1 hr lunch
Headquarter Location: 2520 W Iles Ave, Springfield, Illinois, 62704
Work County: Sangamon

Agency Contact: Chris Steinkruger
Email: View email address on click.appcast.io
Phone #: View phone number on click.appcast.io

Posting Group: Office & Administrative Support

This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).

Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.


State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.


Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on click.appcast.io
• View email address on click.appcast.io