Office Assistant

The New York State Department of Agriculture and Markets is seeking candidates for an Office Assistant 2 Calculations position in Albany to assist the Licensing Unit within the Division of Food Safety and Inspection. Responsibilities: Issuing licenses. Maintaining food establishment information within the licensing database. Maintaining unit spreadsheets of license statuses and conveying same to field staff. Versa data entry, fee calculation, and documentation. Processing refunds. Generating jurisdictional letters and other related correspondence. Position Details: Full‑time, 37.5 hours per week, Monday–Friday. Location: 10B Airline Drive, Albany (free parking). Salary Grade: CSEA SG‑9, starting salary $42,641 per year. Eligible to participate in the New York State Performance Evaluation Program; yearly performance evaluations may lead to salary increases up to $52,413 per year. When a NY HELPS title can be filled with promotion and open‑competitive qualifications, and the entire promotion eligible list is exhausted or does not exist, a NY HELPS appointment can be made in the following ways: 1. Direct‑line lower‑level promotion title NY HELPS appointment: For a qualified employee in a direct‑line, lower‑level promotion title (immediately lower title). Requires one year of permanent, contingent‑permanent, or 55 b/c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at the provided link. 2. If there are fewer than 3 interested, qualified internal candidates in the direct‑line lower‑level promotion title: Candidates may be eligible for a NY HELPS Open‑Competitive appointment to Office Assistant 2 Calculations if they meet the open‑competitive NY HELPS qualifications, or the qualifications listed on the most recent examination announcement for the Office Assistant 2 Calculations title. Open‑Competitive NY HELPS Qualifications: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, the title may be filled via a non‑competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of this title. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non‑competitive employment status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Alternate Minimum Qualifications: 70.1 Transfer Qualifications to Office Assistant 2 Calculations, SG‑9: One year of permanent, competitive service in a title designated for transfer under §70.1 of the Civil Service Law (e.g., Legal Assistant Trainee 1, NS; Business Services Center Representative 1, SG‑11; or Administrative Assistant 1, SG‑11). Reinstatement Under Rule 5.4: Previous permanent NY State employees who resigned and are eligible for reinstatement to former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated within one year may be reinstated. Employees separated for more than one year may be reinstated upon approval by the Civil Service Commission. How to Apply: Candidates that are eligible and interested must apply by July 27, 2026. Submit your resume, transcript, and cover letter through the online application. The Department is an Equal Opportunity Employer. All people with disabilities are encouraged to apply. We are committed to providing equal employment opportunity, and reasonable accommodations and/or modifications as necessary, for qualified persons with disabilities. If you need a reasonable accommodation, please visit . New York State Department of Agriculture and Markets #J-18808-Ljbffr