Administrative Specialist - Janne Lab

Overview This position provides administrative support to the SVP for Translational Medicine at DFCI. Uses various MS Office software to produce reports, spreadsheets, presentations or other documents as needed. Knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy. Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Responsibilities Provide administrative support for the department, clinicians, and/or faculty. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. Manage meeting planning and schedules for individuals and teams within assigned department group. May liaise between patient and clinical staff to provide scheduling support. Draft communications for members of the department or individuals that the position is supporting for review. May be responsible for data entry. Provide email and phone communication with internal and external teams or collaborators. May serve as onsite representative for external groups, visitors, or collaborators. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. Coordinate travel arrangements as required/needed by department staff. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. Other duties as assigned. Knowledge, Skills, and Abilities Required Good written and oral communication skills. Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail. Ability to organize, multi-task, prioritize, and follow-through. Minimum Qualifications High school diploma required. Bachelor’s degree preferred. 1 year of relevant experience. License/Certification/Registration: N/A SUPERVISORY RESPONSIBILITIES: No PATIENT CONTACT: Yes, may have patient contact. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEO Poster Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA). $50,070.00 - $60,730.00 #J-18808-Ljbffr Dana-Farber Cancer Institute