Executive Director, Fiscal Services

Coast Community College District Executive Director, Fiscal Services Job# DM-001-27 Salary: $189,297.00 - $251,578.00 Annually Deadline: 7/24/2026 11:59 PM Pacific The Executive Director, Fiscal Services, is a dynamic position that requires a person with strong communication, leadership, and functional skills. The successful candidate would oversee four departments: Accounting, Purchasing and Contracts, Payroll, and Budgets and Grants, representing a total of 28 employees. They would directly supervise each department’s manager as well as one administrative assistant. They would interact regularly with the vice presidents, administrative services, directors, fiscal services, collective bargaining representatives, participatory governance committees, and more at each of the three colleges in the District. Summary Plans, directs, organizes, controls, and integrates the District’s financial, budgeting, accounting, and payroll activities and operations. Directs and participates in the preparation of comprehensive financial analyses and reports. Directs development of annual operating, capital, program, grant, and other fund budgets and long‑range financial forecasts. Provides expert professional assistance and support to the Vice Chancellor and the Board of Trustees on financial, accounting and related policy and planning matters. Distinguishing Career Features The Executive Director of Fiscal Services is a senior mid‑management position, directing and integrating a program of broad, comprehensive financial services for the District, including budgeting, financial forecasting and analyses, financial reporting, accounting, payroll and benefits. The incumbent provides advice and counsel on the financial implications of major planning and policy issues and provides technical financial support for development of financing for major capital projects. Essential Duties and Responsibilities Plans, organizes, manages, and evaluates the work of financial, budget, accounting, and support staff. Establishes departmental standards and work plans, prioritizes, assigns, and reviews the work of staff. Establishes standards for staff, monitors, coaches, and evaluates performance of a high‑performing staff to departmental goals and personal development targets. Recognizes performance outcomes and takes action to address deficiencies. Participates with other executive team members and contributes to the development and implementation of the District’s strategic and business plans, goals and objectives. Directs department staff to develop and apply new processes and technologies to achieve higher efficiency, productivity and customer service. Plans, organizes, directs and oversees the District’s budget administration activities and functions. Oversees development, implementation of, and interprets, enforces and explains budget process, policies and procedures. Reviews, analyzes, and develops recommendations regarding budget issues and alternatives. Directs and/or conducts completion of financial planning activities and analyses. Analyzes and determines the impact of economic, legislative, enrollment and other changes and/or trends on the District’s financial plans and budgets. Provides assistance and expertise to departments in financial planning for programs authorized by the Board. Plans, organizes, manages and directs the District’s general ledger accounting activities and operations. Establishes internal controls and procedures to ensure records are accurate, up‑to‑date, complete and in compliance with all appropriate standards, laws, rules, regulations and policies. Plans and directs the accounting and payroll operations by administering financial controls for the billing, receipt and accounting for funds from all sources. Ensures proper accounting for all expenditures and revenues in accordance with GAAP and GASB. Plans, organizes, manages and directs the District’s bond financial activities and operations. Ensures all arbitrage calculations are in conformance with federal and state guidelines. Plans and directs the preparation of and reviews, integrates, and analyzes accounting, financial and management reports. Identifies and conveys issues important to the District and prepares findings and recommendations relating to financial performance, which are often based on interpretations of complex regulations, laws and guidelines. Oversees and prepares management information reports containing budgetary information, balances, and variances to which campuses and departments would offer explanation. Provides expertise, guidance and assistance to management at all levels on interpreting information and provides decisions and recommendations on a wide array of financial matters. Advises on availability of funds for long‑term projects. Directs and oversees department involvement in development, enhancement and administration of the District’s enterprise (Banner) financial systems. Oversees development, integration and implementation of new or revised policies, processes, standards and internal controls for the department. Directs the completion of all grant financial reporting requirements in a timely manner. Maintains up‑to‑date knowledge of FASB, GASB, and GAAP through continuing education and changes in external reporting requirements. Coordinates work of external audit team. Performs other related duties as assigned that support the objective of the position. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. Qualifications and Physical Demands Qualifications Advanced‑specialized professional knowledge of accounting, auditing, and finance for education, the public sector, and enterprise. In‑depth knowledge of principles and procedures used in budget preparation, accounting administration, and development of internal controls. Professional knowledge of the principles and techniques used in financial analysis and research. Knowledge of the District’s accounting data entry and storage systems. Knowledge of the external audit process. Knowledge of laws and regulations governing financial transactions. Knowledge of cost‑benefit analysis. Working knowledge of centralized purchasing and material management functions. Advanced math skills to perform a range of business and statistical calculations. Well‑developed skill with personal computer software sufficient to design and use spreadsheet and relational database models. Well‑developed English language skills to prepare business plans and complex reports seen by the public. Well‑developed human relations skills sufficient to carry out negotiations, make formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences. Abilities Ability to perform the essential responsibilities and functions of the position. Ability to organize and integrate all financial reporting services. Ability to conduct complex analyses of accounting systems, financial reports, business opportunities such as grants and capital projects, and ongoing operations. Ability to plan, direct, manage, coordinate and integrate the District’s finance and accounting activities and operations, including payroll, benefits and budgeting. Ability to define complex management, fiscal, budget and strategic planning issues, perform difficult analyses and research, evaluate alternatives and develop sound conclusions and recommendations. Ability to understand, interpret, explain and apply federal, state and local policy, law, regulations and court decisions applicable to areas of responsibility. Ability to convert financial information and outcomes into reports of findings and conditions. Ability to develop projections using historical data and inferential methods. Ability to think critically and creatively. Ability to supervise, train, evaluate and motivate staff in a way that optimizes service. Ability to plan, organize and prioritize complex and technical work processes to meet schedules and timelines. Physical Abilities Essential functions will vary by position. The District shall engage in a timely, good faith interactive process with employees or applicants who request or need reasonable accommodations for disabilities. Education and Experience This position requires a Bachelor’s degree with a major in accounting, finance, or business administration and eight years of progressively responsible accounting experience, three of which are in a supervisory management capacity. A Master’s in business administration is preferred and may substitute for some experience. Any combination of education and experience that provides the required equivalent qualifications for the position is acceptable. Desirable Qualifications Experience with Banner ERP systems. California community college experience. Licenses and Certificates A valid CPA certificate is desirable. A valid driver license may be required. Working Conditions Work is performed indoors where minimal safety considerations exist. Conditions of Employment This is a permanent, generally funded, full‑time, 12‑month classified management position. Normal hours are Monday through Friday 8:00 am to 5:00 pm with occasional extended hours or weekends if necessary. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. Regular attendance is an essential job function. The incumbent is a mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with District policies, procedures, and Title IX. Applicants must be authorized to work for any employer in the U.S. No visa sponsorship is available. Coast Community College District is an Equal Opportunity Employer. #J-18808-Ljbffr