Administrative Assistant/Front Desk Coordinator
A great organization!
Job Description
Job Description
We are seeking a warm, professional, organized, and compassionate Front Desk Receptionist / Administrative Assistant to serve as the welcoming first point of contact for our school community.
Essential Responsibilities
Front Desk & Reception
- Greet students, parents/guardians, staff, and visitors in a friendly and professional manner.
- Answer and direct incoming telephone calls, emails, and general inquiries.
- Maintain a welcoming, organized, and secure reception area.
- Monitor and manage visitor sign-in/sign-out procedures in accordance with school safety policies.
- Assist with student arrival and dismissal procedures as needed.
- Respond appropriately and calmly to unexpected situations or changes in the school environment.
- Communicate with families and staff while maintaining professionalism and confidentiality.
Administrative Support
- Provide day-to-day administrative assistance to school leadership and office staff.
- Maintain student and school records, forms, files, and documentation.
- Assist with scheduling appointments, meetings, conferences, and school activities.
- Prepare correspondence, forms, reports, notices, and other administrative materials.
- Enter and maintain information accurately in school databases and administrative systems.
- Assist with attendance records, student documentation, and daily office procedures.
- Organize and distribute incoming and outgoing mail, packages, and school communications.
- Order and maintain office supplies and assist with inventory management.
- Support school events, meetings, and special programs as needed.
Communication & Confidentiality
- Serve as a professional liaison between the main office, families, staff, and outside visitors.
- Handle sensitive student, family, and employee information with strict confidentiality.
- Follow all school policies regarding privacy, safety, mandated reporting, and appropriate communication.
- Maintain professional boundaries with students, families, and staff.
Vacancy posted 1 day ago
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