Office Coordinator

Administrative Assistant

Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 states, has an immediate opening for an onsite Administrative Assistant in its downtown Phoenix, AZ office. This is a full-time, onsite position. The Administrative Assistant supports the Regional Office Administrator in addressing operational needs, facilitates issue resolution, and contributes to an efficient and well-functioning office environment.

This role is ideal for someone who is highly organized, dependable, proactive and thrives working independently, takes ownership of responsibilities, and is comfortable acting as the in-office point person for a remote team. You will manage administrative and operational tasks that support attorneys and remote staff in the Phoenix office.

The ideal candidate is detail-oriented, professional, tech-savvy, and able to prioritize effectively.

Responsibilities:

• Open, scan, organize, and distribute incoming mail.
• Coordinate outgoing mail, certified mail, and package shipments.
• Maintain organization and appearance of the office space.
• Serve as the onsite liaison for vendors, building management, and deliveries.
• Assist attorneys and remote staff with administrative requests.
• Manage electronic filing, document organization, and data entry.
• Reserve and set up conference rooms for meetings, including assistance with technology for those participating virtually.
• Handle confidential information with professionalism and discretion.
• Monitor office and breakroom supplies and place orders as needed.
• Support operational projects and process improvements as requested.
• Support security and emergency preparedness protocols.
• Perform other duties as assigned.

Qualifications:

• Four (4)-year college degree. A minimum of five (5) years of verified related work experience in a professional office. Comparable work experience may be substituted for educational requirements.
• Strong organizational skills are essential.
• Demonstration of good communication skills (written and verbal) and a command of the English language, including proper use of spelling and grammar.
• Must have solid computer skills including experience with word processing, spreadsheet, database and presentation programs.
• Ability to juggle multiple projects and respond quickly to changing priorities.
• Ability to evaluate problems and formulate successful solutions in a timely manner.
• Ability to work independently as needed with little or no direction.

The firm offers a friendly, business casual environment with competitive salary and a full benefits package, including Medical, Dental, Vision, 401K, PTO, Disability, Parental Leave and Life Insurance.

For consideration, please submit a cover letter and resume. Gordon Rees Scully Mansukhani is an equal opportunity employer.

No recruiter emails or telephone calls. Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm's behalf or represent a relationship with the firm. Agencies must sign GRSM's fee agreement. The firm's search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: View email address on click.appcast.io.