Bookkeeper with Payroll Focus

Job Description

Job Description

About the Role

O’Leary & Anick is looking for an experienced Bookkeeper with a strong payroll background to support our nonprofit clients. You will maintain accurate financial records, manage day-to-day bookkeeping, prepare reconciliations and work closely with our accountants and support staff. Payroll is a significant part of this position, so we are looking for someone who brings extensive hands-on experience and is comfortable managing payroll from start to finish for multiple clients.

The right person enjoys detailed work, takes ownership of deadlines, and can confidently research and resolve bookkeeping and payroll questions while keeping clients and teammates informed.

Bookkeeping Responsibilities

·         Maintain general ledger records, enter journal entries, and process accounts payable and accounts receivable for multiple clients.

·         Prepare monthly bank reconciliations, investigate discrepancies, and accurately record deposits and other financial transactions.

·         Collect and organize donation data and prepare files for import into accounting systems.

·         Assist accountants with monthly reporting, cost reports, client projects, and supporting documentation for external audits.

·         Maintain organized financial records and document client-specific procedures to support consistent service and team coverage.

Payroll Responsibilities

·         Independently process payroll for multiple clients through outside payroll systems, managing each client’s schedule, required information, and approvals.

·         Review time records, wages, tax withholdings, benefits, garnishments, retirement contributions, and other deductions for accuracy.

·         Process employee updates, review and reconcile payroll before submission, and validate final reports. Handle manual checks, corrections, and direct deposit changes as needed.

·         Research and resolve payroll discrepancies and questions; coordinate with payroll providers on tax notices, filing issues, and corrections.

·         Prepare payroll journal entries, reconcile payroll accounts, and support PTO tracking, 401(k) processing, year-end reconciliations, and W-2 review and corrections.

Required Experience and Skills

·         At least two years of bookkeeping or accounting experience, including bank reconciliations, journal entries, and accounts payable or receivable.

·         At least five years of hands-on payroll processing experience, including independently handling full-cycle payroll and resolving payroll issues. Bookkeeping and payroll experience may overlap.

·         Strong understanding of payroll calculations, taxes, deductions, garnishments, internal controls, and year-end processes. Experience must extend beyond entering hours or forwarding information to a payroll provider.

·         Working knowledge of applicable federal and state payroll requirements and the ability to identify issues that need additional research or review.

·         Experience with accounting, payroll, and timekeeping systems, and proficiency in Microsoft Office, especially Excel.

·         Accuracy, attention to detail, and the ability to manage multiple client priorities and meet recurring deadlines with limited day-to-day direction.

·         Clear communication, sound judgment, and a collaborative approach to working with clients and teammates.

·         Associate degree in accounting, finance, or a related field, or equivalent relevant training and experience.

Preferred Qualifications

·         Experience processing payroll for multiple clients in an accounting firm, payroll service bureau, or similar environment.

·         Nonprofit accounting or payroll experience.

·         Bachelor’s degree in accounting or a related field.

Client Service and Teamwork

·         Communicate with clients and accountants to obtain information, answer questions, and keep work moving on schedule.

·         Protect confidential client, employee, payroll, and financial information.

·         Share knowledge, provide cross-training, and help teammates with coverage as needed.

·         Follow through on discrepancies and escalate questions promptly when additional guidance is needed.

Compensation and Benefits

Competitive compensation based on experience. Benefits include health insurance, a Flexible Spending Account (FSA), 401(k), life insurance, short-term disability, paid time off, and nine paid holidays. We offer a collaborative, supportive work environment and a strong commitment to work-life balance.

At O’Leary & Anick, your accounting skills support organizations doing meaningful work in our communities. Based in Brookfield, we’ve worked exclusively with nonprofits for more than 40 years, helping them manage their finances so they can focus on their missions.

We’re a team that shares knowledge, asks questions, and pitches in when someone needs help. You’ll work with a variety of nonprofit clients, build relationships, and see how your work helps their organizations succeed.

We also care about the people doing that work. We offer flexibility, a supportive environment, and work-life balance, along with competitive compensation, health insurance, a 401(k), paid time off, and nine paid holidays.

Company Description

At O’Leary & Anick, your accounting skills support organizations doing meaningful work in our communities. Based in Brookfield, we’ve worked exclusively with nonprofits for more than 40 years, helping them manage their finances so they can focus on their missions.We’re a team that shares knowledge, asks questions, and pitches in when someone needs help. You’ll work with a variety of nonprofit clients, build relationships, and see how your work helps their organizations succeed.We also care about the people doing that work. We offer flexibility, a supportive environment, and work-life balance, along with competitive compensation, health insurance, a 401(k), paid time off, and nine paid holidays.